CBH Event Coordinator

Job Summary

The Events Coordinator plays a central role in advancing the mission of the Center for Bioethics and Humanities by supporting the planning, execution, and evaluation of a wide range of academic and community-facing programs as planned by the Center's four mission areas: Arts & Humanities in Healthcare, Clinical Ethics, Education and Research. This position provides end-to-end logistical coordination for in-person, hybrid, and virtual events, working closely with Center leadership, program leads, staff, and partners to ensure programs run smoothly and reflect the Center's values of accessibility, professionalism, and thoughtful engagement.

Key Responsibilities

Planning Committee Management [15%]

• Support planning committees for Center programs and events as the logistical and administrative point person
• Track action items, take meeting minutes, and help keep planning committees aligned and on schedule
• Tracking program expenditures (speaker fees, food, honoraria, etc.)

Event Planning, Logistics, and Support [55%]

• Speakers: Reach out to speakers with formal invitations, confirm participation and negotiate terms
• Event Details: Coordinate all logistical elements for in-person, hybrid, and virtual events
• Tracking: Enter and maintain event information in CBH event planning dashboards
• Registration: Set up RSVP form, track RSVP numbers, send event reminders
• Event Promotion: Work with CBH communications team to draft promotional materials

Event Execution [15%]

• Setup/Breakdown, Schedule, Event recording, AV/Technical, Accessibility

Post-Event Management [15%]

• Post event communication, support CE, assess event success, maintain records