"Academic Department Coordinator - American Studies, Anthropology & Sociology"

Job Description

Amherst College invites applications for the Academic Department Coordinator - American Studies, Anthropology & Sociology position. The Academic Department Coordinator is a part-time (20 hours per week), academic-year position. The expected salary range for this job opportunity is: $25.00 -$27.00 per hour.

The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information.

The Academic Department Coordinator provides comprehensive administrative support in all areas of operation in an academic department. Performs a wide range of detail-oriented tasks in a fast-moving environment. The administrative support areas include the following: support for the chair in carrying out departmental business and faculty personnel processes; curricular support; event management; budget support, financial transactions and student employment coordination; communications and office management. Serves as the first point of contact for the department on campus and is required to work on campus four days a week when classes are in session.

Summary of Responsibilities

Faculty Support

• Attend department meetings and support the chair in preparing relevant materials
• Assist in faculty searches, including coordinating search process logistics
• Assist with reappointment, tenure, and promotion processes
• Handle clerical, ordering, and scheduling tasks for the department

Curricular Support

• Update course information in the Course Catalog, CPI, and Workday
• Assist with course logistics
• Assist with departmental majors' records
• Manage the course evaluation process for non-tenured faculty
• Communicate between the department and the registrar's office regarding courses, majors, graduating seniors, and other academic matters
• Coordinate the department's majors' annual prizes and fellowships

Event Management

• Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers
• Coordinate venues, receptions, and publicity for all departmental events

Budget Support, Financial Transactions, and Student Employment

• Administer and track expenses for departmental and gift accounts; reconcile monthly expenses; and monitor balances in Workday
• Assist principal investigators with grant reporting and expenses, if required
• Process purchase orders, invoices, and reimbursements
• Create budgets in collaboration with the department chair and director of academic finance
• Coordinate and maintain student and casual hiring

Communications and Office Management

• Maintain department website and electronic files
• Scheduling and stocking of supplies in departmental common space(s)
• Serve as the liaison between the department and students, faculty, and staff across campus, and the wider community

Qualifications

Required

• High School Diploma or equivalent
• 1 year of related experience
• Strong written and verbal communication, interpersonal, time-management, organizational, and customer-service skills
• Ability to take initiative, work independently, and work collaboratively
• Demonstrated high level of attention to detail
• Sensitivity to issues of confidentiality
• Familiarity with Google Workspace and/or Microsoft Office (or similar platforms)
• Experience working in a welcoming and inclusive community
• Required reference and background checks

Preferred

• Associate's Degree
• 3 years or more of related experience at a higher education institution
• Experience working with Workday or other ERP software

Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs. Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.