"Office Assistant - (495328)"

Department

Police

Salary

Commensurate with Experience/Education

Description

Provides clerical office support to office staff by performing diverse duties such as word processing, typing, filing and preparing department expenditure documents. May check and guide work of lower-level office personnel. Performs a variety of office duties, which typically include one or more of the following:

1. Preparing financial/expenditure documents for the department, maintaining financial/expenditure files, and following up on vendor inquiries.
2. Ordering supplies, maintaining supplies and periodically taking inventory.
3. Typing a variety of forms and correspondence from rough notes and drafts.
4. Sorting and distributing incoming mail, receiving mail deliveries and routing it to appropriate faculty and staff.
5. Assisting in calculating balances of departmental budget accounts.
6. Operating the fax machine and copier.
7. Inputting data into a centralized computer terminal.
8. Maintaining departmental files to ensure that all records are updated and modified as necessary.
9. Performs other job-related duties as assigned.

Minimum Qualifications (MQ)

Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED.

Requires a minimum of one (1) year of directly job-related experience.

Additional Posting Information

• Experience creating basic to intermediate level excel spreadsheets.
• 6 months or more experience in office setting or higher education.
• Experience providing Executive administrative level support a plus.
• Must have valid Driver’s License or be able to obtain before an offer of employment is made.

Veterans are strongly encouraged to apply and will receive preference in employment over other applicants for the same position who do not have a greater qualification.

All staff are considered 'essential personnel' and are required to report to work during inclement weather.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.