"Administrative Support Assistant III, Neuroscience"

Administrative Support Assistant III, Neuroscience

Company: The University of Arizona

Job Location: Tucson, 85724

Category: Administrative Assistants

Type: Full-Time

Posting Number: req24583

Department: Neuroscience

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The Department of Neuroscience seeks to hire an Administrative Support Assistant III to join our administrative and business team. Responsibilities include opening and closing the main office, coordinating facilities maintenance, purchasing, employee reimbursements and travel support, tracking capital and non-capital assets, and monitoring core services such as the photocopier and conference rooms. Strong organizational skills, excellent verbal and written communication and the ability to perform in a fast-changing environment are expected. We are seeking someone with initiative, resourcefulness, sound judgment, and the ability to distinguish priorities and work independently or in a group with minimal supervision.

Candidates must be proficient in the Microsoft Office Suite. We will train a qualified candidate to work on University financial transaction and database management systems.

Please note: This position will be performed in person at the University of Arizona Main Campus, Monday-Friday during regular University business hours. This position is not eligible for remote work.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• Primary point of contact for building maintenance & equipment management for which the resolution requires the services of Facilities Management or external vendors. Notify laboratories of upcoming utility shutdowns, etc.
  Maintain department emergency plans, and serve as primary point of contact during emergency situations.
• Assist faculty with project-related purchasing, internal billing, and procurement of specialized equipment and materials, including complex requisitions involving quotes, bids, proposals, and international shipping/logistics. Assist faculty with interpreting and applying knowledge of university financial policies and procedures; ensure compliance in all transactions.
• Manage the departmental PCard, authorizing and tracking use in compliance with University guidelines.
• Maintain and purchase supplies, hospitality items, departmental copier supplies, etc.
• Assist with property management, including asset tag management, tracking of off-site items, and coordinating disposal of property per University procedures. Coordinates yearly asset inventories.
• May assist with faculty and student travel, including securing travel authorizations, booking transportation/lodging, registering for conferences, reconciling expenses, and processing reimbursements in compliance with sponsor and institutional policies.
• Coordinate the daily opening and closing of the department, maintain operational core facilities such as the photocopier, fax, kitchen, and conference rooms, including assisting meeting coordinators with the conference room technology.

Knowledge, Skills & Abilities

• Proficiency with Microsoft Office Suite particularly Word, Excel & PowerPoint
• Proficiency with Zoom
• Understanding of UA financial & purchasing policies

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Experience with the Microsoft Office Suite particularly Outlook, Calendar, Word & PowerPoint.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $20.33-$25.41

Compensation Type: hourly rate

Grade: 5

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum: $20.33

Grade Range Midpoint: $25.41

Grade Range Maximum: $30.49

Career Stream and Level: OC3

Job Family: Administrative Support

Job Function: Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates: Jennifer Lawrence jllawren@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.