"Office Support Associate - Gies College of Business"

Office Support Associate - Gies College of Business

Accountancy

The Department of Accountancy in the Gies College of Business is the unit that serves the accounting profession and the community by providing global leadership in the accountancy discipline.

Job Summary

Assist in the administrative function of the Department of Accountancy, particularly in the Department's Accountancy Service Center.

Duties & Responsibilities

Accountancy Service Center

• Greet visitors at the Accountancy Service Center. Redirect specific needs to appropriate staff. Handle routine inquiries, requests, or problems by providing factual information regarding departmental procedures that pertain to various activities and events.
• Copy and scan documents and course materials and distribute as requested. Notify faculty and students that their copy requests or other materials are ready for pickup from our office by e­ mail.
• Maintain department copy room. Operate the copy machines, train and assist faculty, staff and student employees on proper use of equipment. Respond to the department copy job email account.
• Deliver and retrieve departmental mail. Sort and distribute mail to appropriate staff and mailboxes, providing additional information or materials as necessary. Collect outgoing mail for departmental offices. Send outgoing mail utilizing UPS, USPS and/or campus mail services.
• Provide classroom aid services, including tent cards and photo roster information.
• Assist with department record retention and disposal, following RIMS procedures.

General Administration

• F & S Work Orders -At request of unit supervisor, submit work orders to Facilities and Services via request system. Coordinate work requests and serve as primary contact, following up to be certain work is completed.
• Assist with facilitating department office moves.
• Assist with donor correspondence.
• Assist with Property Management - Inventory. Work with the department's inventory contact on maintaining inventory records and help conduct biennial inventory.
• Assist with key inventory management.
• Assist faculty and staff with space reservations for events and assist with event food orders.

Budgetary

• Make purchases for faculty, staff and grad students using the departmental purchasing portal and using the appropriate University mechanism (i.e. I-Buy, Webstores, Pcard and Tcard).
• T-Card Cardholder - Make approved purchases with Tcard in compliance with all rules, regulations, policies and procedures set by the campus and department. Prepare expense reports in Emburse.
• P-Card Cardholder - Makes approved purchases with Pcard in compliance with all rules, regulations, policies and procedures set by the campus and department. Prepare Expense reports in Emburse
• iBuy requestor: Create iBuy requisitions to order office supplies. Add CFOAPAL information, and submit for departmental approval. Maintain and organize departmental supplies. Monitor inventory and reorder as needed.

Other duties as assigned

Additional Physical Demands

This position interacts with students, faculty, and staff within the Department of Accountancy as well as with campus and college staff and administrators.

Minimum Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling eighteen (18) months from the categories below: A. College coursework in any curriculum as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) Associate's Degree (60 semester hours) equals eighteen months (18 months) B. Work experience performing office/clerical activities, including the use of computer systems.

Knowledge, Skills and Abilities

• Proficient with Microsoft Word, Excel, and Outlook
• Ability to be Proficient with university applications
• Ability to perform well under pressure and time constraints
• Ability to maintain productivity and efficiency with a high level of interruption
• Effective verbal and written communication skills with strong attention to accuracy and detail
• Excellent organizational and clerical skills
• Ability to obtain knowledge of the University of Illinois, campus, college, and Department of Accountancy procedures and policies
• Ability to multi-task, prioritize, work independently, and take initiative
• Solid analytical and investigative skills
• Ability to use discretion in handling confidential information
• Strong interpersonal skills and the ability to work with a diverse group of people are required.

Appointment Information

This is a 100% full-time Civil Service 0846 - Office Support Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after search close date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The wage for this position is $39,159.90 annually.

Sponsorship for work authorization is not available for this position.

This is an on-site position at the University of Illinois Urbana-Champaign campus.

For more information about Gies Business visit https://inside.giesbusiness.illinois.edu/work-at-gies

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on December 8, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lsrice@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.