Academics Operations Coordinator / Project/Event Coordinator

Position Summary

Plans, coordinates, maintains oversight, and executes assigned administrative projects and large-scale events for the College of Natural Science Dean’s Office.

Assigned Scope: Supports the College of Natural Science Dean’s Office.

Responsibilities

• Develops, plans, coordinates and manages assigned projects and events.
  • Supports events and programs including, but not limited to, new student orientation, university commencement, admitted students day, college and/or Human Biology colloquium, and college awards ceremonies.
  • Researches opportunities for the development of new projects based on evolving needs of the Dean’s Office.
  • Develops and implements continual process improvements throughout project cycles and publishes reports at conclusion of project/event activities.
  • Assists with project/event budget development and monitors, analyzes, and reconciles related records.
  • Acts as liaison with vendors to obtain requested project/event materials.
  • Monitors contracts and agreements to ensure that all provisions are met.
  • Assists the communications team with preparation of project/event related publications and announcements.
• Provides service and administrative/clerical support to students, faculty, specialists, and staff in the Dean’s Office.
  • Assists with maintenance of records in the Student Information System (SIS) and ensures data integrity.
  • Assists with calendaring, respond to inquiries via e-mail, answer and direct phone calls from the main college line during operating hours.
  • Maintain educational records, websites, databases, and system forms.
  • May provide office coverage and/or back-up coverage to team members as assigned.
• Completes purchases and acquisitions with university issued purchasing card for Dean’s office teams, and reconciles receipts according to university policies.
• Makes valuable contributions to meet the goals and objectives of the team and/or team where service is assigned. May include providing back-up support to colleagues as directed.
• Engages with MSU and college-level updates by following news and announcements, attending staff meetings, and pursuing training and development opportunities.
• Performs other duties as assigned, consistent with the responsibilities of this job classification

Demonstrable Knowledge, Skills, and Abilities

• Project management & Event Planning: Demonstrates competency in planning, coordinating and executing projects and events with a high level of detail and collaboration.
• Attendance and Punctuality: Adheres to work schedule and location assigned.
• Communication: Communicates clearly and credibly in both verbal and written forms with diverse audiences.
• Compliance: Knowledge, understanding, and practical application of MSU and college policies and procedures.
• Diplomacy: Manages interactions with visitors, vendors, and administrators with professionalism.
• Emotional Intelligence: Demonstrates self-awareness, self-regulation, motivation, empathy, and strong social skills in daily interactions.
• Followership: Possesses the ability to follow instructions effectively and contribute actively as a team member.
• Integrity: Upholds and promotes the NatSci core values and the college's strategic priorities through consistent and principled actions.
• Organization: Effectively provides support to multiple projects and people.
• Resourcefulness: Identifies and utilizes available resources efficiently to meet the goals and objectives of the Dean’s Office.
• Teamwork: Build productive working relationships to support collaboration and shared success.