"Administration Assistant"

About This Opportunity

We are looking for a reliable, motivated and highly organised Administration Assistant to play a key role in supporting the smooth and efficient delivery of the Doctor of Medicine (MD) program at the PA–Southside Clinical Unit. In this dynamic position, you will work closely with the Team Leader to provide essential office coordination and administrative support, ensuring the unit runs seamlessly.

Your responsibilities will span data entry, maintain inventory, and contribute to the daily operations that keep our team functioning at its best. This is an excellent opportunity to join a supportive environment where your attention to detail and proactive approach will make a meaningful impact.

Key responsibilities will include:

• Provide administrative support across all years of the MD Program, including teaching room setup, basic data entry, preparation of examination and assessment materials, and assistance with timetabling and student allocations.
• Coordinate and maintain inventories of clinical consumables, teaching equipment and office supplies, while liaising with colleagues across clinical units and administrative teams.
• Support meetings, working groups and engagement activities such as orientation, intern preparedness sessions and Introductory Weeks, and assist with onsite space and equipment management in collaboration with UQ service providers.
• Contribute to continuous improvement of workflows and undertake other duties as reasonably requested by the supervisor.

For a full position description please contact talent@uq.edu.au

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements, flexible start/finish times.
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
• Salary packaging options

About You

• Cert IV or Diploma with relevant work experience; Cert III with relevant work experience; or an equivalent combination of relevant experience and/or education/training
• Excellent verbal and written communication skills
• Demonstrated skills in providing a high level of customer service, including effective interpersonal skills
• Effective organisational, time management and problem-solving skills
• Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook).
• Relevant administrative experience in a higher education institution or similar environment would be considered an advantage

The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia, mandatory immunisations.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Applications close Sunday 11th January 2026 at 11.00pm AEST (R-58009). Please note that interviews have been tentatively scheduled for Thursday 22nd January.

Part-time (50%), fixed-term position through to 26th June 2026. Base salary will be in the range $76,025 - $80,606 + 17% Superannuation (HEW Level 4). Based at our Princess Alexandra Hospital Woolloongabba. Faculty Health, Medicine and Behavioural Sciences