Administration Officer

Part time, 4 days (28hrs per week) 12 months fixed term position. Located at Services Building (G12) on Darlington Campus

Use your administrative skills to provide high quality support to the Campus Master Plan program

Base Salary HEO5 $89,755 p.a. (pro rata) + 17% superannuation

About the opportunity

The University of Sydney is welcoming applications for a motivated and experienced Administration Officer to join a small team within University Infrastructure (UI) and deliver high-quality administrative support to the Campus Master Plan program. The Campus Master Plan will establish a long-range campus vision, strategic framework and series of campus-wide strategies that integrate campus experience, public realm, built form and space planning, innovation and enterprise, development and capital investment planning with academic purpose, sustainability, community impact and cultural values.

The Administration Officer role will support the UI Campus Master Plan team to sustain program discipline and momentum through effective coordination of multiple consultants, timely information management, contract administration support and extensive University-wide stakeholder engagement via meetings, workshops and online activities.

The expectation of this role is to be in the office a minimum of 3 days per week.

Your key responsibilities will be to:

• provide calendar and meeting management for the Program Director and Program Manager as required
• support preparation of briefings, status reports, dashboards, and presentations for internal leadership and external stakeholders
• coordinate an extensive program of University-wide stakeholder meetings, consultant meetings, workshops, working groups, and site walks; manage logistics, RSVP tracking, and pre-read distribution
• log and track Requests for Information (RFIs), meeting actions, and deliverables against contractual obligations and program stage gates
• ensure document control and information governance are compliant with university policy and audit requirements
• prepare agendas, attend meetings, assist with taking and issuing minutes and following up on key actions.

About you

• certificate IV - In a relevant field or an equivalent combination of relevant training and experience
• demonstrated ability in supporting and coordinating strategic projects and complex multi-stakeholder initiatives to deliver outcomes within agreed time frames
• demonstrated ability to build and maintain productive relationships with a range of internal and external stakeholders
• excellent and accurate administrative skills, coupled with some understanding of project planning
• proficient use of Microsoft 365 Work Suite including SharePoint
• provides secretariat support, including meeting planning, development of agendas and taking minutes, ensuring that appropriate actions and follow-up are carried out
• some experience is preferable in capital projects, estate planning, architecture, design, or construction environments, including exposure to procurement processes in public/University contexts.

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks and declarations

Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University. Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+. We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Kevin Lim, Recruitment Operations by email to kevin.lim@sydney.edu.au.

Applications Close

Thursday 04 June 2026 11:59 PM