Administration Support Officer

• Join a dynamic, high performing team within Swinburne Edge
• Full-time/Part-time position at our Hawthorn campus
• HEW 5 salary + 17% super and hybrid working options

About the Role

Join a dynamic, high performing team where you’ll play a pivotal role supporting senior leaders and enabling the successful delivery of strategic initiatives across Swinburne Edge.

Reporting to the Executive Director, the Administration Support Officer provides high-quality administrative support to the Swinburne Edge Leadership Team. This is a highly visible role supporting the Executive Director and Portfolio Directors with day-to-day operations and the coordination of strategic projects.

The role requires a broad range of administrative skills, along with the ability to exercise judgement, initiative, discretion and independence. You will interact daily with senior staff across the University, as well as external clients and stakeholders, and play a key role in supporting the successful delivery of Swinburne Edge priorities.

About You

To be suitable for this role, you will have experience in the following key accountabilities:

• Coordinating projects, including schedules, meetings, action tracking, documentation, reporting and budget support 
• Providing high-level administrative and executive support, including diary management, committee coordination, preparation of agendas, papers, minutes and presentations 
• Supporting leadership teams through effective communication, including preparation of reports, newsletters and performance updates 
• Maintaining strong working relationships with senior stakeholders across the University and external partners 
• Delivering a wide range of general administrative and office management support, including recruitment processing, invoicing, financial tracking, IT and facilities coordination 

Qualifications

• A degree or associate diploma with subsequent relevant experience; or 
• Extensive experience and related expertise in administrative, personal assistance and/or project coordination roles; or 
• An equivalent combination of relevant experience and/or education/training 
• A valid Working with Children Check (or the ability to obtain one prior to or upon commencement) is required. 

About Swinburne University of Technology?

Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research. 

Our Ad Astra strategy is the cornerstone of Swinburne’s bold ambition to lead globally in technology-driven education and research. This strategy positions us to create transformative solutions, empower learners, and partner with industry to thrive in an ever-changing world.  

What We Offer You!

• Work your way with flexible working arrangements, including hybrid options and generous parental leave to support a balanced lifestyle.? 
• Exclusive staff discounts, including discounted Medibank health insurance, 50% off Swinburne courses and other partner offers. 
• Swinburne offers 17% super and salary packaging options, including car leasing and extra super contributions. 

Want to learn more? Head over to our benefits page! 

To Apply?

Please submit your CV and cover letter addressing the Key Selection Criteria and your suitability for this position.?? 

To review the Position Description and to apply, please scroll down to the bottom of the page. 

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page. 

Please Note: Appointment to this position is subject to passing a Working with Children Check. 

If you are experiencing technical difficulties with your application, please contact the Talent Acquisition team at talentacquisition@swin.edu.au 

Applications Close: Friday 24th April 2026 at 11:30pm 

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance. 

Diversity, Equity and Inclusion

Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world. 

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age. 

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership. 

We support applicants with disabilities. Adjustments can be requested at any time during the recruitment process. For Reasonable Adjustment requests, including accessible formats for the PD, application form or any other document, please contact DCR@swin.edu.au or call +61 3 9214 3550. 

Please note the above number and DCR email address are for disability or reasonable adjustments queries only. General enquiries about the role can be sent to the Talent Acquisition team at talentacquisition@swin.edu.au (general enquiries will not be answered by phone). 

Victoria’s Commitment to Action: Improving international student employment outcomes.

As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates. ? 

As a Circle Back Initiative Employer, we commit to responding to every applicant.

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