Administrative Assistant 2 - College of Medicine | Surgery

Administrative Assistant in the Division of Surgical Oncology; serves as a liaison between surgical oncologists and medical administrative offices; supports the delivery of timely, high-level patient care; coordinates and schedules patient tests, surgeries, and clinic appointments; ensures patients receive all required information prior to appointments and procedures; collaborates effectively with nurse practitioners, oncology coordinators, and other departmental staff and faculty; maintains strict confidentiality and information security; processes and coordinates faculty eRequests, eLeave, and eTravel requests and payments; responds to emails and other communications in a timely and professional manner; partners with division administrative staff to support daily operations; maintains and updates assigned faculty CVs and Research in View profiles on an ongoing basis; assists faculty with preparation of grant applications and academic publications as needed; performs general clerical and administrative duties; participates in employee orientation, training, and ongoing education; completes all required CBLs by annual due dates; attends and contributes to division staff meetings; maintains an organized and professional workspace; manages incoming and outgoing physician mail and faxes; performs other duties as assigned.

Responsibility

50% - Performs a variety of administrative and secretarial tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses.

30% - Drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation.

20% - Answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS

High School diploma or GED. Certification or vocational training may be preferred. 1 year of relevant experience required. 2-4 years of relevant experience preferred.

Additional Information: Location: University Hospital - Doan Hall (0089) Position Type: Regular Scheduled Hours: 40 Shift: First Shift