Administrative Assistant 2- MCG-Otolaryngology

Job Summary

The Administrative Assistant 2 serves as Administrative Assistant to the Chair, maintains department processes and schedules, acts as Associate Editor for the department newsletters, and manages departmental p-card.

Responsibilities

Serve as Administrative Assistant to Chairman. Scheduling meetings, maintain calendar, maintain CV, updating PACT, completing travel paperwork and travel logistics, assisting with teaching material preparation, correspondence (transcription), assisting with hospital credentialing, licensing, etc. Compiling and distributing meeting agendas and minutes, patient liaison, coordinate logistics for all department functions including CME Symposia and departmental strategic planning conference.

Coordinate faculty and staff processes. Coordinate Faculty Promotion and Tenure process, coordinate Faculty/Fellow recruitment efforts, maintain advertising calendar; coordinate in/out processing/orientation for new Faculty, Fellows and Staff. Correct and approve exempt staff leave monthly, maintain Faculty/Resident/Staff Travel and Leave Sheets, and compose and distribute Faculty/Fellow Away Dates Memo. Maintain department files, process UPS deliveries for the department, and update and distribute department clinical schedules.

Compile newsworthy information/articles and publish the semi-annual department newsletters and annual state of the department address.

Obtain and manage departmental P-card and conduct P-card reporting as appropriate.

Assist department Business Manager and Administrator as needed.

Required Qualifications

Associates degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions. OR High school diploma/GED from a recognized State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions.

Preferred Qualifications

Experience in an academic medical or surgical setting.