Administrative Assistant

Job Description

We’re currently searching for an Administrative Assistant to join our New Student and Family Programs team in Blacksburg, VA to help us in our mission of enhancing the student transition experience by fostering inclusive, supportive, and learning-centered experiences. So, if you’re passionate about providing outstanding service to new students and their families, please keep reading.

HERE'S WHAT YOU NEED TO KNOW ABOUT THE ROLE:

1. You’ll be joining the New Student and Family Programs team; a department centered on enhancing the student transition experience by fostering inclusive, supportive, and learning-centered experiences.
2. You’ll be reporting to the Director of New Student and Family Programs, in a Regular twelve-month, 100% staff appointment.
3. You’ll be responsible for leading the day-to-day front desk operations and being the ‘face’ of the department; delivering exceptional customer service as the first point of contact; ensuring a welcoming and inviting environment for all visitors and stakeholders.
4. You’ll be ensuring front desk student employees receive adequate oversight, guidance, and training.
5. You’ll be providing clerical and administrative support to the New Student and Family Programs office by running reports, maintaining files, processing purchase orders, managing calendars, performing supplies inventory control, fielding phone calls, etc.
6. You’ll be providing coordination of several internal systems, including Human Resources, Finance, and Facilities.
7. You’ll be working independently and collaboratively with key university stakeholders, where exceptional interpersonal/communication skills are imperative.
8. You’ll have the chance to grow and take advantage of a developmental plan with opportunities to advance within the Department and the Division.
9. You’ll be offered a base compensation package between $39,000 - $45,000, along with a full comprehensive benefits package that includes health insurance, paid leave, retirement, tuition assistance, VT discounts, and so much more!

   HERE'S WHAT YOU NEED TO KNOW ABOUT WORKING AT VIRGINIA TECH:

   • THE UNIVERSITY: Virginia Tech as an employer is committed to developing well-rounded employees who are active members of the university community as well as the community at-large. From comprehensive insurance plans to tuition assistance, Virginia Tech offers employees a variety of benefits and perks to help team members build a fuller and more balanced life.
   • THE DIVISION: For our students and ourselves, the Division of Student Affairs believes that changing the world requires courageous leadership and commitment to curiosity, integrity, civility, and service to others. Our culture is defined by a commitment to our Aspirations for Student Learning.
   • THE TEAM: The team in New Student and Family Programs holds a deep passion for working with people, taking initiative (and following through), and we are genuinely excited to continuously learn and grow our knowledge of the college transition experience.

   Required Qualifications

   • Previous professional administrative support experience.
   • Demonstrated proficiency with Microsoft Word and Excel.
   • Demonstrated proficiency with an electronic mail database system.
   • Knowledge of business English and the ability to prepare correspondence, proofread, and edit documents.
   • Demonstrated exceptional organizational skills; ability to multi-task and remain attentive and orderly in an environment with moderate to high foot traffic and interruptions.
   • Demonstrated excellent communication skills with the ability to interact in a professional and helpful manner.
   • Must have the ability to handle/maintain record confidentiality.
   • Demonstrated experience fostering diverse and inclusive environments and establishing positive, productive working relationships with diverse groups of constituents.

   Preferred Qualifications

   • Associate's degree in Administrative Support Technology, Office Administration, or related field.
   • Previous experience with Outlook, Banner, HokieMart.
   • Previous experience working with new college students and families.
   • Demonstrated capacity and skill in organizing a wide range of varied tasks efficiently and effectively.

   Pay Band 3

   Overtime Status Non-Exempt: Eligible for overtime

   Appointment Type Regular

   Salary Information $39,000 - $45,000

   Work Schedule Monday - Friday 8:00 am - 5:00 pm

   Hours per week 40

   Review Date 05/04/2026

   Additional Information The successful candidate will be required to have a criminal conviction check.