Office Administrators

Job Summary

Oversee general front office operations and act as main point of contact for the Office of the Chair. Work closely with executives and management on coordination of planning and logistics of department events. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders and the Department Chair. May be responsible for managing office budget and contract/price negotiations with vendors. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments and leaders. May perform other duties including accounting support, reception, facilities, maintenance, supply management, and various back office functions.

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Responsibilities

Office Administrator, III

Oversee general front office operations and act as main point of contact for the Office of the Chair. Work closely with executives and management on coordination of planning and logistics of department events. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders and the Department Chair. May be responsible for managing office budget and contract/price negotiations with vendors. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments and leaders. May perform other duties including accounting support, reception, facilities, maintenance, supply management, and various back office functions.

Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

This is a Career-Level position in the General Professional track.

Job Code: P22723

Grade: P15

Expected Pay Range: $36,196 to $83,036

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Requisition Number: PRN44749B

Full Time or Part Time? Full Time

Work Schedule Summary: weekdays

Department: 00256 - Surgery Administration

Location: Campus

Pay Rate Range: 36,196 - 83,036

Close Date: 6/30/2026