Administrative Assistant

Administrative Assistant

Department: Learning, Teaching, and Curriculum - 260050

Minimum Qualifications

Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.

License/Certification Required

Essential Job Functions

Information/Records Administration:

• Utilizes, reconciles, and manipulates data from different internal and external systems.
• Maintain records (both electronic and hard copies) of department budgets.
• Facilitates accurate completion of Dean's Recommendations, adjunct appointments, One Time Pays, Direct Pays, and other forms as needed.
• Applies an in-depth knowledge of a variety of complex processes and procedures.
• Demonstrates acceptable and accurate interpretations and applications of the archival procedures and tenure and promotion policies and procedures.
• Exercises responsibility for administering budgets, including making recommendations on the use and distribution of funds, identifying needed supplies, and ordering them. In conjunction with the administrator, advises other units on fiscal matters, including budget planning, budget analysis, and funding sources.
• Manages the administrator's overall budgets by regularly reporting expenditures and the allocation of funds and sources.
• Independently interprets and applies all aspects of the P-card purchasing policies and procedures, as well as special funds accounting for grants, along with the university policies and procedures of purchasing.

Student Services:

• Support student scheduling.
• Respond to student emails in consultation with the Assistant Chair/Chair if necessary.

Knowledge, Skills, & Abilities Required for this Position

Preferred Qualifications

Problem Solving: Independently resolves and/or develops recommendations for unprecedented issues and problems.

• Problem resolution requires some interpretation of policy and procedures.
• Serves as a resource for others in resolving unprecedented, non-standard issues and problems. Assumes responsibilities for and manages the results of decisions.
• Coordinates and facilitates solutions with other work units. Interprets and completely understands when to refer complex problems to the chair.

Work Schedule/Hours: Hours would occur Monday-Friday, 8:00-5:00. Days and times will be negotiated based on departmental need.

Anticipated Hiring Range:

Closing Date: 5/15/2026

To apply, visit https://appstate.peopleadmin.com/postings/53883

Appalachian State University is an Affirmative Action/Equal Opportunity Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on the basis of race, color, national origin, religion, sex, gender identity and expression, political affiliation, age, disability, veteran status, genetic information or sexual orientation.