Administrative Assistant

Administrative Assistant

About the Opportunity

About the D'Amore-McKim School of Business

Founded in 1922, the D'Amore-McKim School of Business at Northeastern University prepares the leaders that the times demand. We deliver a curriculum that combines knowledge in technology and data analytics with uniquely human skills, such as critical thinking, creativity, and an entrepreneurial mindset. From undergraduate to MBA-level programs - online, on-site, or hybrid, full- or part-time - our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Job Summary

The Administrative Assistant will provide general administrative support to department faculty and students. Duties include:

• Organizing and scheduling meetings
• Managing and troubleshooting meeting technology
• Tracking and maintaining department budgets
• Maintaining office equipment
• Generating purchase orders and reconciling expenses
• Email communications, filing, and mail sorting
• Answering department telephones and ordering office supplies
• Assisting with events, including workshops, conferences, and seminars as required

Minimum Qualifications

• Knowledge of office administration practices and processes
• Basic level of proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to plan, organize, and set priorities
• Strong time management and attention to detail
• Interpersonal and written communication skills
• Ability to carry out special assignments by completing activities, monitoring progress, and ensuring work is completed accurately and on time
• Skills and knowledge for this position are typically acquired through the completion of an Associate degree or equivalent and 1-3 years of relevant experience

Key Responsibilities

1. Point of Contact / Customer Service

Serves as the department's initial and key point of contact for inquiries about programs, policies, and processes. Acquires and applies knowledge of the department to provide information for routine matters and escalates more serious matters.

2. General Administrative & Operational Support

Provides general administrative and operational support to department faculty and students, which may include:

• Organizing and scheduling meetings
• Tracking and maintaining department budgets
• Maintaining office equipment
• Generating purchase orders and reconciling corporate credit cards
• Email communications, filing, and mail sorting
• Answering department telephones and ordering office supplies

3. Data Gathering, Analysis & Reporting

Gathers, organizes, and reviews data from a variety of sources for recordkeeping, reporting, and program management. Basic proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook.

4. Event Support

Assists with the planning of events and coordination of activities needed to hold workshops, conferences, and seminars.

5. Special Assignments

Carries out special assignments by completing activities, monitoring progress, and ensuring work is completed accurately and on time.

Documents Required

• Resume
• Cover Letter

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type: 106H

Expected Hiring Range: $23.37 - $32.14

With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.