Sr. Administrative Assistant, Kinsley School of Engineering, Sciences and Technology

Job Details

Position Summary

DESCRIPTION:
Provide support to the Dean of the Kinsley School of Engineering,
Sciences & Technology. Contribute to the general needs of the
Dean’s office of the Kinsley School. Work closely with the Dean,
efficiently performing administrative and clerical duties,
including administrative support for the departments within the
Kinsley School. Assist the Dean in initiatives and services;
perform general secretarial functions; manage calendars and
associated tasks; assist with tracking the Kinsley School’s budget;
manage external contacts, activities and communications; complete
projects as assigned by the Dean; facilitate coordination and
outreach with internal and external stakeholders in support of the
school’s goals.

OUTCOME:
Productively contribute to the success of the Kinsley School of
Engineering, Sciences & Technology, serving as a positive and
professional representative of the school while working on behalf
of the Dean.

Essential Functions

• Assist the Dean in general administration of the school 20%
• Handle incoming phone calls, mail, and email and requests therein 10%
• Assist with planning, scheduling, and organizing events, meetings, and other functions 10%
• Assist with special projects and initiatives on behalf of the School and College 20%
• Budget and Purchasing management for the Dean’s budget 10%
• Budget, Purchasing and administrative support for all School programs and faculty 10%
• Coordinate all conventional correspondence, travel, schedules, and administrative activities of the office of the Dean 10%
• Work with and coordinate efforts with Department Chairs within the School 10 %

Experience and Education Required

• High school diploma required; college degree preferred
• Minimum 5 years administrative assistant/general office experience, preferably in an academic and/or executive setting

Required Skills and Qualifications

• Excellent verbal and written skills
• Strong interpersonal skills with a focus on delivering exceptional customer service to administration, staff, faculty, students, industry, parents and the community including donors and board members
• Positive and courteous demeanor that fosters a collaborative and supportive work environment
• Computer efficiency including Word, Excel, PowerPoint, Adobe and related tools
• A proactive and ambitious approach to seeking and completing projects and tasks
• A strong work ethic and desire for training and professional growth
• The ability to work constructively with minimal supervision and under their own initiative
• The ability to multitask by effectively managing multiple responsibilities and attention to detail