"Administrative Assistant"

Position Summary

Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Rutgers Food Innovation Center (FIC) – South. This position reports to the Executive Director of the Food Innovation Center (FIC), with direct report to the Business Manager and will be physically based at its Bridgeton NJ (Cumberland). The primary role of the Administrative Assistant is to provide the day-to-day administrative and financial support to the Food Innovation Centers – Bridgeton and New Brunswick. The position will be resident at the FIC facility in Bridgeton, NJ, but will liaise with other University units as needed.

Among the key duties of the position are the following:

• Provides administrative and financial support at two different locations –FIC Bridgeton and Mass Spectrometry Lab (SEBS Campus) and assists with Eco Complex location as requested by senior management.
• Handles cash and credit transactions, financial data recording, journal reconciliation, facility events, payroll and inventory.
• Manages the Center's purchases and accounting system using appropriate University procedures.

Minimum Education and Experience

Bachelor's degree in a related field or an equivalent combination of education and/or experience and a minimum of two years' relevant experience in administrative function, good communication skills, and computer literacy.

City

Bridgeton

State

NJ

Equipment Utilized

• University software and systems are a vital part of performing tasks with thin this position. The applicant must keep abreast of ever-changing policies and procedures.
• The following is used:
• Microsoft Office – Word, Excel, PowerPoint and Outlook.
• MarketPlace, Oracle, Expense Management, HCM, I-9, Paymentworks, Nelnet/Ancor
• Adobe Acrobat.
• Office phone, computer, printer, fax, scanner machines, POS credit card.

Physical Demands and Work Environment

• Receives mail packages and deliveries of merchandise.
• Performs receptionist duties.
• Fast-paced, service-focused environment requiring the ability to multitask several projects and priorities at the same time – across several departments.

Salary

Benchmark Salary Range - $52,602.48- $57,863

Posting Number

25ST2641