"Administrative Assistant, Educational Opportunity Center (Grant funded Program)"

Administrative Assistant, Educational Opportunity Center (Grant funded Program)

Posting Number: 0001034

Reports to: Director of Educational Opportunity Center

Department: TRIO Program

Classification: Non-Exempt

Full or Part-time: Full Time

Job Summary:

Provides administrative support to the Educational Opportunity Center Project Director, assists coordinators, tutors, and the EOC Advisory Council members. Performs all office management functions to support the overall operation of the project in compliance with Federal Government Regulations and those of the College. This position is funded through August 31, 2026

Essential Functions:

1. Organizes and maintains project database, generates reports on participant educational status, operating files, participant records, and other aspects of the effective office management.
2. Schedules meeting accommodations; attends project meetings; takes meeting minutes.
3. Assists in the development and annual update of the project procedure manual.
4. Creates and distributes the project newsletter and other project correspondence.
5. Generates reports, correspondence, requisitions, memorandums, and other forms associated with the Project.
6. Reviews and processes EOC applications before selection. Creates participant files and includes eligibility documentation.
7. Collects information relative to participants success (including college placement test scores, transcripts, post-secondary enrollment, GED/HS/HiSet completion, etc.).
8. Supports Educational Coordinators and Project Director with internal file reviews for required documentation and services.
9. Reviews participant files and develops quantitative reports to be reviewed at staff meetings for progress, improvements, and corrective action.
10. Performs general/routine office functions including but not limited to: inventories, supply orders, travel arrangements, budgetary duties as needed, and maintenance of attendance, travel, expense records. Assists in making participant travel arrangements for tours, and/or other travel as needed or requested. Maintains equipment, computer software, hardware, and other inventory on a monthly and/or yearly basis
11. Meets and greets the public and acts as receptionist. Provides information and general guidance about the project, resources, community partners, and services; answers complaints and general inquiries; refers participants to the appropriate departments and staff. Handles incoming calls and emails, responds to and/or routes to the appropriate personnel. Schedules appointments for Project Director, coordinators, and tutoring staff as needed.
12. Participates in staff development and evaluation. Provides support to the Project Director and staff; assists participants, and project partners as needed.
13. To provide the best service to our external and internal customers, all positions at Lake Michigan College require regular and predicable on-site attendance as an essential job functions. Under certain circumstances, the College may consider alternative work arrangements and will do so in compliance with and according to the parameters outlined in the Colleges Flexible Scheduling and Remote Work Options policy.

Other Duties:

1. Provides functional supervision of work-study staff.
2. Assists in the preparation of annual performance report.
3. Performs other duties as assigned.

Job Specifications:

High school diploma required. Associate Degree preferred. A minimum of three years of successful experience in an office position; knowledge of MS software applications, word processing, desktop publishing, budgets and spreadsheet, data entry; record-keeping and organizational skills required. Ability to work independently and as part of a team; demonstrates good judgment. Experience working in an educational setting preferred. Knowledge of FERPA/confidentiality standards required.

Salary Range: $17.88 - $22.94 (subject to available grant funding)

Special Instructions to Applicants:

Be a part of the Red Hawk family and apply today! Benefits start on first day of hire! Extensive paid time off (including Spring Break), College fully pays the in-network health insurance deductible, minimum of 10% employer retirement contribution per payroll, and much more!

https://www.lakemichigancollege.edu/about