"Administrative Assistant - English Department"

Position Details

Department: 053501 - English
Position: 00001698 - Administrative Assistant
Grade: 2ND
This position is a full-time academic year (42 weeks per year) position.
Hiring Range: $25.60/hr to $32.01/hr. Pay rate commensurate with relevant experience.

The Administrative Assistant's role is to work as part of a team of two to support the English Department through office management, overseeing the department's fiscal operations, and directly assisting the Chair. The English Department is comprised of 45 full-time faculty members, 35 part-time faculty members, and 30 teaching graduate students.

The responsibilities for this position include:

• Manage the department's operating budget, several program budgets, and faculty with research grants. Tasks include relaying reimbursement requests, helping track expenses, and making purchases.
• Create and update payroll for part-time faculty, order supplies, and allocate departmental financial aid to graduate students.
• Enter scheduling data into the course management systems; assist with registration at the start of each semester; help with academic advising events during the summer and academic year.
• Maintain confidential academic and financial records for faculty and graduate students in the department. Such record maintenance includes clearing M.A. and Ph.D. students for graduation.
• Help organize events, including reserving room and food; act as a contact for spaces of all kinds, including classroom change requests for faculty, new office requests and moves for faculty.
• Maintain a weekly departmental bulletin, help keep the office tidy and organized, and optionally manage social media accounts (Instagram primarily).

Requirements

• Minimum of one year of administrative experience, preferably in a higher education setting

Benefits

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
• Paid Holidays Annually
• Generous Sick and Vacation Pay
• Additional benefits can be found on https://www.bc.edu/employeehandbook