"Administrative Assistant for Academic Affairs"

Administrative Assistant for Academic Affairs; OPCVM

Company: Lincoln Memorial University

Job Location: Orange Park, Florida

Category: Administrative Assistants

Type: Full-Time

Department: CVM Academic Affairs OPFL

Position Category: Staff Full Time

Job Description

The Administrative Assistant for Academic Affairs is a full-time position responsible for providing administrative support to the Academic Affairs department. This role involves managing office operations, coordinating departmental activities, and assisting faculty and staff with various administrative tasks. The Administrative Assistant will ensure the smooth functioning of the department and contribute to the attainment of the mission of the University, the College of Veterinary Medicine at Orange Park, and the Department

Required Qualifications

High school diploma or equivalent

Preferred Qualifications

Office setting experience Some college Knowledge of university program goals and objectives Familiarity with veterinary medical field Relevant experience in higher education

Campus: Orange Park Florida

Posting Number: S04957P

Job Open Date: 02/05/2026

Job Close Date: 05/05/2026

Open Until Filled: No

Job Duties

• Administrative Support: Manage daily office operations, including answering phones, responding to emails, and handling correspondence. Schedule and coordinate meetings, appointments, and events for the department. Maintain and organize departmental files, records, and databases. Assist with the preparation and submission of reports, grants, and other documents.
• Communication: Serve as the primary point of contact for the department, providing information and assistance to faculty, staff, students, and external partners. Facilitate communication between the department and other university offices and departments. Draft and edit correspondence, reports, and other documents as needed
• Financial Management: Assist with budget preparation and monitoring, including tracking expenses and processing invoices. Manage departmental purchasing and inventory, ensuring supplies and equipment are adequately stocked
• Event Coordination: Plan and coordinate departmental events, such as seminars, workshops, and conferences. Handle logistics for events, including venue booking, catering, and travel arrangements
• Other Duties: Participate in departmental, college, and university committees and activities. Perform other duties as assigned to support the department and its goals.
• Confidentiality and Professionalism: Handle sensitive and confidential information with the utmost discretion while following University privacy procedures. Maintain a professional demeanor in all interactions and communications.
• Collaboration: Engage in community outreach and education programs related to veterinary medicine and animal health. Collaborate and foster working relationships with peers, other colleges on campus, and external partners and stakeholders to attain the college s and university s goals and objectives.
• Perform other duties as assigned. All LMU employees are expected to promote the mission of Lincoln Memorial University to faculty, staff, students, and the community at large and demonstrate a commitment to fostering a welcoming and respectful environment.

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