Administrative Assistant II - CCHS Dean's Office

Department/Organization:

208101 - Dean's Office-CCHS

Normal Work Schedule:

Monday - Friday 8:00am to 5:00pm; occasional evening/weekend hours as needed

Job Summary:

The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary:

Provides administrative support to assigned faculty members of the Dean's Office and various departments of the College of Community Health Sciences (CCHS). Supports residents, medical students, and other clinical learners.

Required Minimum Qualifications:

High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Skills and Knowledge:

Excellent communication and customer service skills. Ability to work collaboratively in a dynamic setting. Ability to cope with stressful conditions. Ability to demonstrate tact, versatility, and adaptability. Ability to demonstrate a high degree of self-motivation and directional initiative. Efficient and accurate computer and data entry skills. Working knowledge of standard office software applications, including Microsoft Office and basic data platforms. Skill in exercising initiative, judgment, problem-solving, and decision-making. Skill in organizing work to achieve department goals and objectives.
Ability to maintain strict confidentially of protected health information and follow FERPA/HIPAA regulations at all times. Punctual and reliable, ability to work extended hours as needed during busier clinic times.

Preferred Qualifications:

Experience with University financial policies and procedures, operating software (i.e. Banner, purchasing, budgeting, Concur, P-Card), and supervisory and/or office management experience is preferred.