"Administrative Assistant"

Job Details

Job Title

Administrative Assistant

Department

Student Life Residence

Worker Type

Regular

Pay Type Hourly

Hourly Rate

20.15

Work Shift

Scheduled Weekly Hours

40

Benefit Eligible

Yes

Post-Offer, Pre-Employment Physical Required?

No

Job Description Summary

Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit

Job Description

Characteristic Duties and Responsibilities—Essential Functions

• Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
• Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
• Assists University staff, faculty, and students; answers inquiries and provides information.
• Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.
• Gathers and analyzes statistical information regarding department's programs and activities; produces reports.
• May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.

Reporting Relationships

Direction Received: Reports to upper level administrator (i.e. Director, Assistant Director, Dean, Assistant Dean, Department Chair, etc.)

Direction Given: Direct administrative supervision of student employees. May provide functional or direct supervision of classified staff.

Minimum Requirements

Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise

Knowledge, Skills, Abilities, and Worker Characteristics

• Knowledge of unit's operations, policies, and procedures
• Supervisory skills
• Knowledge of computer and office applications
• Research skills

Working Conditions

Generally typical office environment. May require considerable walking, standing, or bending. May have periodic assignments which entail dealing with modestly unpleasant conditions.

Additional Position Information (if applicable)

The administrative assistant in the Office of Residence Life, in addition to the above, will:

• monitor and reconcile up to 10 departmental p-cards
• train members of the professional staff how to expend funds in their residence hall accounts and how to use and reconcile their p-cards
• work on a monthly basis with representatives from the US Census who distribute questionnaires to resident students

Special Instructions (if applicable)

Contact Rob Abowitz, Director of Residence Life, for questions regarding this posting. abowitrn@miamioh.edu 513-529-4001