Job Description

The Administrative Assistant is a full-time position reporting to the Dean of Instruction. The Administrative Assistant to the Dean of Instruction provides administrative and secretarial support to the Dean of Instruction at Olney Central College. This position requires strong communication and organizational skills and the ability to work independently and manage multiple tasks simultaneously. Responsibilities include managing the Deans calendar, scheduling appointments, and arranging travel. Respond to phone and email inquiries on behalf of the Dean and ensure that all correspondence is answered promptly and professional.

Prepare and edit documents, including memos, reports, and presentations, for the Deans review and signature. Attend meetings with the Dean, take notes, prepare meeting agendas and minutes, and distribute meeting materials. Coordinate and schedule meetings with faculty members, staff, and other stakeholders as requested by the Dean.

QUALIFICATIONS

Associate degree or equivalent combination of work experience and coursework required. The position requires knowledge of office practices, great initiative, excellent oral and written communication skills, attention to detail, and the ability to organize and prioritize work efficiently. Excellent computer skills are needed, with Access, Excel, and Word knowledge.

WAGES/BENEFITS

$16.61 per hour. Benefits include, but are not limited to: medical, dental, and life insurance; paid sick leave, vacation, and personal days; and participation in State Universities Retirement System.

APPLICATIONS

Send a letter of interest, resume, IECC application forms (available on our website), and transcripts to iecchr@iecc.edu or mail to: Illinois Eastern Community Colleges, Attn: Human Resources, 233 East Chestnut Street, Olney, IL 62450.

Applications will be reviewed as received and will be accepted until the position is filled. Starting Date: Pending approval by the Board of Trustees.

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