"Administrative Assistant II - 527244"

Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Prepares expense reports and invoices in Concur, coordinates HR processes for all Procurement, maintains all Procurement personnel files, maintains all Procurement shared documents, serves as the point of contact for all vendor requests and serve as building representative.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Skills and Knowledge: Knowledge of Microsoft Office, Banner, eTime, OnBase, Concur, Touchnet, PageUp, AIM, Sharepoint, Box, DocuSign, BuyBama.

Position is eligible for hybrid work subject to University policy.

Normal Work Schedule: Monday - Friday 8:00am to 5:00pm

Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization: 502306 - Procurement Services

Posted: 12-Aug-25

Location: Tuscaloosa, Alabama

Type: Full-time

Categories: Administrative/Support, Staff/Administrative