"Administrative Assistant"

Administrative Assistant

Online applications must be received before 11:59pm on: February 15, 2026

Available Title(s): 105E-YN_CS_NPS - Administrative Assistant 1

Business Title: Administrative Assistant

Employee Type: Classified

Position Details:

The Opportunity: The Administrative Assistant plays a critical role in supporting Human Resource Services by providing high-level administrative, operational, and customer service support. Serving as a key point of contact for the HRS office, this position manages daily office functions, supports departmental initiatives, and assists with personnel and fiscal processes through Workday. The role requires strong judgment and discretion in handling confidential matters, interpreting policies and procedures, and responding to inquiries from university stakeholders, while ensuring a professional and welcoming experience for all clients.

Additional Information:

This is a full-time (100% FTE), permanent position. This position is overtime eligible.

This position is located on the WSU Pullman campus in Pullman, Washington.

Monthly Salary: $3,495 to $4,653 | Range 39

Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Required Qualifications:

• High school diploma or equivalent AND one year of clerical, office or administrative experience OR Equivalent education/experience.
• Strong computer skills, including demonstrated proficiency with Microsoft Office and Outlook software.
• Strong written, verbal, and interpersonal communication skills.
• Experience providing customer service.

Preferred Qualifications:

• Proven ability to manage competing priorities and meet deadlines in a fast-paced office environment.
• Demonstrated ability to work independently and as part of a team.
• Excellent editing/proofreading skills.
• Experience working with confidential records.
• Demonstrated experience using Workday (HR, Payroll, Time & Absence, or Recruiting modules).
• Experience reconciling a purchasing card and processing travel reimbursements
• Experience serving as a point of contact and triaging multiple inquiries in an office environment.
• Experience ordering office supplies and tracking inventory.
• Human Resource experience in a higher education setting.

Position Sponsorship Eligibility: Not eligible for work visa sponsorship.

Department Name: Human Resource Services

Location: Pullman, WA

About Human Resource Services - hrs.wsu.edu

Human Resource Services is committed to providing efficient and effective human resource management to the OneWSU system. Working collaboratively, Human Resource Services provides expertise and best practices in all areas of human resource management including recruitment, retention, employee relations, learning and organizational professional development, compensation, benefits management, labor relations, disability services, records administration, and employee recognition. Human Resource Services assists those who serve the students of the OneWSU system.

Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1. Resume
2. Cover Letter