"Administrative Assistant"

Primary Purpose: The Administrative Assistant is responsible for providing direct support and specialized services to the Dean's office, including assisting with managing accreditation and assessment processes; assisting with hiring of faculty; supporting faculty with scholarship awards and student evaluations; assisting with events planning, etc.

Essential Functions:

• Assisting with faculty and student hiring, including assisting with updating job descriptions and posting positions, drafting hiring letters, graduate assistantship job ads, ensuring backend hiring processes (such as ePAFs) and paperwork are completed
• Assisting with timesheet review
• Helping to manage accreditation and assessment processes
• Assisting with the management of affiliate agreements
• Assisting with the management of office supplies, purchasing, and building maintenance
• Serving as fixed asset custodian
• Supporting faculty with scholarship awards and student evaluations
• Assisting with events planning
• Other duties as assigned

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

Minimum Qualifications:

• One and a half years (1.5) of post high school education with a minimum of 18 units of completed coursework.
• Two (2) years of work experience.
• Experience using Excel, Word, and SharePoint

Preferred Qualifications:

• Bachelor's degree
• Demonstrated customer service skills, in providing warmth, empathy, and responsiveness.
• Demonstrated experience working to improve processes to help serve students and faculty more effectively.
• Technical skills to manage electronic records, learn various university systems, and engage in extensive use of MS Office.
• Strong problem-solving skills.
• Strong written and oral communication skills.
• Experience with Banner, Argos, OnBase, Salesforce, and other university systems, processes, and policies.
• Experience in higher education
• Excellent attention to detail
• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.

Physical Requirements: The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires extended periods of sitting and repetitive hand/wrist motion while using a computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping, and reaching. Occasional lifting up to 25 pounds. Work is performed during standard hours; Additional hours may be required to meet business needs or deadlines.