"Administrative Assistant to Financial Aid"

Job Description

REPORTS TO: Financial Aid Manager

WORK SCHEDULE: Monday through Friday 8:30pm - 5:00pm

COMPENSATION: $31.51/hour + DOE + Benefits, Non-Exempt Position

CLOSING DATE: Until Filled

Iḷisaġvik College is rooted in the ancestral homeland of the Iñupiat. As an institution, we are “Unapologetically Iñupiaq.” This means exercising the sovereign inherent freedom to educate our community through and supported by our Iñupiaq worldview, values, knowledge, and protocols. The Iñupiaq way of life is woven into our curriculum, programs, activities, and daily interactions within Iḷisaġvik College and our community partners.

SUMMARY OF POSITION: The Administrative Assistant to Financial Aid performs a variety of administrative tasks including general administrative support to federal aid, scholarship programs, and financial aid services.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintains a high level of confidentiality with records and information.
• Provides financial aid assistance, including contact with students and potential students (in person, by phone or email).
• Schedules appointments, meetings and prepares travel authorizations for financial aid office.
• Displays appropriate phone etiquette and customer services skills.
• Facilitate communications between students, financial aid officer, and other departments as needed.
• Processes supply orders for financial aid (books, furniture, office supplies, etc).
• Reviews mail and correspondence into and out of department.
• Prepares correspondence, marketing requests, and reports as assigned.
• Provides administrative support to data collection for various reports.
• Complies with College policies, procedures and administrative directives, as well as state, federal, and local laws, regulations, and ordinances.
• Performs other related duties as required.

KNOWLEDGE/SKILLS/ABILITIES:

• Strong oral, written, and interpersonal communication skills.
• Demonstrated PC skills in word processing, spreadsheets, and database applications.
• Knowledge of PowerPoint, Excel, Word, and Empower.
• Demonstrated ability to maintain confidentiality.
• Demonstrated stable employment history.
• Demonstrated ability to interact effectively in a multicultural environment.
• Ability to pass a pre-employment background check.
• Demonstrated knowledge in one or more of the following areas: post-secondary educational systems, North Slope Borough [NSB] institutions and organizations; Iñupiat culture, language, values, and traditions.
• Ability to interpret and represent North Slope community values, customs, and beliefs for the College.
• Ability to interpret and represent College actions and western institutions to the North Slope community.
• Ability to support Iḷisaġvik Colleges mission.

EDUCATION/CERTIFICATES/TRAINING [Required]:

• High school graduate or equivalent.
• Demonstrated administrative work experience.
• Minimum one-year experience in customer service.

EDUCATION/CERTIFICATES/TRAINING [Preferred]:

• Associates degree or equivalent.
• Valid drivers license.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to sit, stand, walk, use hands to finger, handle or feel objects, tools, controls, and reach with hands and arms. The employee is frequently required to stoop, kneel, crouch, or crawl and talk and hear; The employee is occasionally required to climb or balance, and may occasionally drive a vehicle. The employee must be able to lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

ENVIRONMENTAL CONDITIONS: The environmental conditions described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and the employee is regularly required to work indoors with a usually moderate noise level in the work environment.

BENEFITS: Leave - 16 paid holidays and up to 36 days of paid leave; Retirement - Iḷisaġvik College is a public employer whose employees contribute to the State of Alaska, Public Employees Retirement System; Health Insurance - Iḷisaġvik College is self-insured and Meritain Health is the health insurance third party administrator. Iḷisaġvik College offers health insurance to our employees with a no cost premium, and $50/pay period for each additional dependent and a low cost annual deductible of $200 for employee only and $600 for family; Life Insurance - Iḷisaġvik College offers Life Insurance and Accidental Death & Dismemberment coverage through Guardian Life to employees at no cost to the employee in the amount of $100,000/per benefit; Additional supplemental or voluntary retirement, life insurance, disability benefits offered.

Iḷisaġvik College is a Drug Free Workplace and Equal Opportunity Employer

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