Administrative Assistant to OVG

About the role

We have an exciting opportunity for an enthusiastic administrative professional, or quick-learning early career individual, to join the Oxford Vaccine Group (OVG) in the Department of Paediatrics as our Administrative Assistant.

OVG is a leading clinical research institute, led by Professor Sir Andrew Pollard, conducting studies into new and improved vaccines for adults and children. You will be part of this dynamic team, supporting the world-leading research and day-to-day smooth running of OVG, with opportunities to gain experience in a wide range of administrative tasks and projects.

Key duties of the role include responding to enquiries, booking and rearranging meetings, assisting with events, leading on administrative duties for the staff induction and leavers programmes, preparing paperwork on behalf of colleagues, making travel arrangements, and general office administration.

This position is offered full-time on a fixed-term contract, initially for one year with the possibility to extend.

Please note, whilst we endeavour to support flexible working, this is expected to be an in-office role due to the requirements of the post.

About the department

The Department of Paediatrics is committed to equality and valuing diversity. The Department of Paediatrics has been honoured with the Athena Swan Gold award, a national gender equality charter, recognising the Department's innovative policies and practices. We are committed to the professional development of our staff by providing up to ten paid days annually for skill enhancement and allowing applications for additional training funding. By joining us, you will have the opportunity to contribute to a forward-thinking department.

We welcome new staff with ideas who are willing to shape the future of the department that thinks about its staff and wellbeing. In addition to the University of Oxford wellbeing resources, the Department of Paediatrics sponsors weekly exercise classes such as yoga and bootcamp sessions as well as a choir. For staff on work visas, we also offer financial assistance towards visa renewal fees. These activities are designed to promote physical and mental wellbeing among staff members.

Please visit our website to find out more about the Department.

About you

You will be trustworthy, dependable, confident using your own initiative, and able to work well with staff at different levels of seniority. Demonstratable excellent communication, IT and organisational skills are essential, as well as experience in an office environment.

Application Process

You will be required to upload a CV and Supporting Statement as part of your online application. Your application will not be processed if you do not include both documents.

The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description.

To discuss the post in more detail, please contact the OVG PA team using the contact details below.

Only online applications received before 12.00 midday on Wednesday 24th June 2026 will be considered. Interviews will be held as soon as possible thereafter.

The Department of Paediatrics offers an Interview Expense Reimbursement Policy in its efforts towards equality, diversity and inclusion. Should you be invited to interview, we will share further information about the policy at that stage.