"Administrative Assistant, Upward Bound Program"

Administrative Assistant, Upward Bound Program

Position Information

Position Title: Administrative Assistant, Upward Bound Program
Department: Office of University Preparatory Programs
Posting Link: https://www.ubjobs.buffalo.edu/postings/59970
Job Type: Part-Time

Position Summary

The University at Buffalo, Upward Bound Program (UBP), is accepting applications for a part-time Administrative Assistant who provide a full range of administrative support activities. Reporting to the Director, the administrative assistant will be responsible for general administrative office support, routine data entry, budget and financial support, and assist with the preparation and planning for programming and events. The successful candidate will serve as the initial point of contact in the UBP office and have excellent inter-personal skills.

Key Accountabilities & Responsibilities include:

• Complete all data entry, maintain and update the project’s database (BLUMEN), and assist the project Director with the preparation of the Annual Performance Report (APR), audit reports, and any other required US DOE, University, and Departmental reports.
• Respond to student inquiries about programs and issues, maintain departmental files, assist with budget and financial management, collects and maintains documents required for monthly reconciliations.
• Collaborate with program staff on strategic initiatives and program planning, as well as, special projects and other activities that further the mission and visibility of the Upward Bound Program and Cora P. Maloney Center.
• Supports the program by performing all other duties as assigned by the Director, maintaining high levels of accuracy, a professional demeanor, appropriate levels of confidentiality, and providing excellent customer service.

The Upward Bound Program which is part of the Cora P. Maloney Center at the University at Buffalo is a Federal TRIO Program under the United States Department of Education (U.S.D.E.), designed to encourage and support students from disadvantaged backgrounds to improve their performance and motivation to pursue a post-secondary education. The University at Buffalo Upward Bound Program (UBP) was established in 1967 as a high school to college transitional service for students who are income-eligible and/or first in their family to receive a bachelor’s. The UBP continues to provide a rigorous academic program in an educational climate that emphasizes empathy, compassion, social awareness and a sense of belonging to address the whole student.

Minimum Qualifications

• High school diploma
• 3 years progressive administrative experience in related field/office setting.
• Excellent computer skills including Microsoft Windows i.e. Word, Excel Access, PowerPoint and Outlook; electronic communications tools: internet and email required.
• Excellent communication skills utilizing tact, diplomacy, and respect for diverse constituents.

Preferred Qualifications

• Associates degree
• Certification or training as an administrative assistant or secretary
• 3 or more years experience working with similar populations in a community service or after school program.

Salary Range: $20,000

Contact Information

Contact's Name: Sabrina Perry
Contact's Title: Director, Upward Bound Program
Contact's Email: slivings@buffalo.edu
Contact's Phone: 716-829-3606

Posting Dates:
Posted: 11/17/2025
Deadline for Applicants: Open Until Filled
Date to be filled: 01/05/2026