Administrative Assistant - XOCOM

Job Summary:

Xavier Ochsner College of Medicine (XOCOM) is committed to excellence in medical education, research, and service. The Administrative Assistant plays a key role in supporting the daily operations of assigned departments by providing high-level administrative, clerical, and operational support. This individual serves as a central point of coordination, ensuring efficient workflow, clear communication, and adherence to institutional policies and regulatory standards. This role also provides executional administrative support within workflows and systems established by the Development Operations & Administration Manager.

The ideal candidate is highly organized, adaptable, self-motivated, and able to manage multiple priorities in a fast-paced academic and healthcare-related environment.  AA/EOE

Minimum Qualifications:

• High school diploma or equivalent
• Minimum of five years of administrative experience in a fast-paced, high-volume environment (e.g., healthcare, higher education, academic medicine, business, or similarly complex organizations)
• Proven ability to manage shifting priorities, multitask effectively, and maintain accuracy under pressure
• Demonstrated professionalism and discretion in handling sensitive, confidential information

Preferred Qualifications:

• Bachelor's degree in business administration, education, communications, health administration, or a related field
• Seven years of progressively responsible administrative experience within higher education, academic medicine, healthcare, legal, or professional services settings
• Experience supporting leadership, executives, and/or faculty, and coordinating cross-departmental communication especially in complex organizations
• Working familiarity with CRM systems used in fundraising environments (e.g., Raiser's Edge) and the ability to maintain accurate records and documentation

Education: High School