Administrative Assistants

Job Summary

This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

The Division of Pediatric Cardiology at the University of Utah School of Medicine is seeking to hire an Administrative Assistant. This role will perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Benefits Summary

The University of Utah offers a comprehensive benefits package including excellent health care coverage at affordable rates, 14.2% retirement contributions, generous paid leave time, 11 paid Holidays per year, 50% tuition reduction for employees, spouses, and dependent children, flex spending accounts, University provided basic employee life insurance coverage equal to a salary of up to $25,000, variety of elective insurance coverage, free transit on most UTA services, employee discounts, and professional development opportunities.

Responsibilities

Perform a variety of administrative support duties... (full duties include Division Administrative Support, Leadership Support & Complex Scheduling, Financial & Purchasing Responsibilities, Data & Reporting Responsibilities, Policy, Compliance & Departmental Alignment, General Administrative & Team Support).

Professional Competencies

• Demonstrate proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Exhibit excellent oral and written communication skills
• Maintain exceptional organization, prioritization skills, accuracy, and attention to detail

Minimum Qualifications

Administrative Assistants, II: Requires at least 1 year of related experience.
Administrative Assistants, III: Requires 3+ years of related experience.
Administrative Assistants, IV: Requires 5+ years of related experience.