"Administrative Associate 2"

The Division of Computational Medicine in the Stanford Department of Medicine is advancing the future of health through data science, biomedical informatics, and interdisciplinary research. Our faculty are national leaders driving innovation that transforms complex data into meaningful clinical impact.

We are seeking a motivated, detail-oriented, and service-driven Administrative Associate 2 to join our collaborative administrative team. This role is ideal for someone who enjoys working in a dynamic academic environment, thrives on organization, and is looking to grow professionally within Stanford.

About the Role

Reporting to the Administrative Division Director, the Administrative Associate 2 provides comprehensive administrative and operational support to multiple faculty members with active research, teaching, and leadership portfolios.

This is a highly visible role that offers exposure to faculty leadership, research administration, academic programming, and financial processes — making it an excellent opportunity for someone looking to build a strong foundation for career advancement within higher education administration.

What You’ll Do

• Partner with faculty to manage complex calendars, coordinate meetings, and anticipate scheduling needs.
• Coordinate domestic and international travel and process reimbursements in compliance with university and sponsor policies.
• Serve as a key point of contact for faculty, postdocs, students, and collaborators.
• Support postdoctoral lifecycle activities, including onboarding coordination and administrative updates.
• Assist with planning and executing the division’s weekly Colloquium Series and academic events.
• Draft professional communications and prepare meeting materials and presentations.
• Process financial transactions (PCard/TCard, reimbursements, vendor payments) with accuracy and attention to compliance.
• Maintain organized documentation and apply university policies in daily administrative operations.
• Contribute to process improvements that enhance efficiency and service delivery across the division.

Why Join Computational Medicine?

This role offers more than day-to-day administrative support — it provides a pathway to grow your expertise in academic operations, faculty support, financial administration, and university policy. You will gain hands-on experience in a complex and fast-paced environment while working alongside leaders who are shaping the future of medicine.

Stanford offers robust professional development resources, internal mobility opportunities, and a collaborative culture that supports long-term career growth.

This position is offered as a hybrid role (on-site at the Stanford campus four days per week and telecommuting one day per week), subject to operational needs. Please submit a resume and cover letter with your application.

If you are highly organized, proactive, and eager to build a meaningful career in academic administration, we encourage you to apply.

EDUCATION & EXPERIENCE (REQUIRED):

• High school diploma and three years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Proficient computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.

PHYSICAL REQUIREMENTS:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

WORKING STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/.

The expected pay range for this position is $31.97 to $38.40 per hour.