"ADMINISTRATIVE ASSOCIATE"

ADMINISTRATIVE ASSOCIATE

The University of Alabama at Birmingham

Position Summary:

The Administrative Associate provides administrative support to the AVP for Student Health and Wellbeing, Director of Wellness Promotion and Director of Veteran's Services. Student Health and Wellbeing is an area within Student Affairs that includes the following departments: Student Health Services, Student Counseling Services, Wellness Promotion, University Recreation, Assessment and Planning, and Veteran's Services. This is an exciting opportunity to be a part of the team that strives every day to remove barriers for students, create a sense of belonging for students and enhance the wellbeing of people, places, and the planet.

Key Duties & Responsibilities:

1. Experience supporting a director or other seasoned leader.
2. Experience in budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office oversight, grants and contracts administration, preparation of financial reports, and coordinating programmatic functions.
3. Excellent communication skills and problem-solving skills.
4. Perform other duties as assigned.

Hourly Pay Range:

$18.35 - $24.00

Qualifications

Minimum Requirements:

Bachelor's degree in a related field and one (1) year of related experience required Or an equivalent combination of relevant education and/or experience.

Knowledge / Skills / Abilities:

• Must be self-motivated, punctual, and reliable.
• Cultivates strong relationships across all Student Health and Wellbeing stakeholders through active listening, empathy, and reliability.
• Proactive Problem Solving: Identifies potential roadblocks and offers solutions before being asked, not just executing tasks.
• Anticipatory Thinking: Prepares materials, anticipates questions, and streamlines workflows for upcoming meetings or projects.
• Confidence Composure: Handles pressure calmly and professionally, projecting credibility.
• Discretion: Understands what information to share, with whom, and when, maintaining confidentiality.