"Administrative Associate - UMKC Foundation, School of Dentistry"

Administrative Associate, School of Dentistry

Office of Alumni and Development

Purpose: Administrative Associate, School of Dentistry Office of Alumni and Development will serve as administrative liaison for the School of Dentistry.

Organizational Relationship: The Office of Alumni Relations in the UMKC Division of Advancement and the UMKC Foundation will be the hiring office for this position. Alumni Relations supports involvement and engagement of alumni across the university through events, philanthropy, mentorship of students, activities and by serving as a voice for more than 139,000 alumni who graduated from or attended UMKC. Alumni Relations works in conjunction with the Alumni Association to support, strengthen and unite our robust community of UMKC alumni.

Essential Duties:

• Administrative Oversite -
  • Point of first contact for the School of Dentistry Office of Alumni and Development
  • Spearhead Social Media Presence
  • Order supplies, prepare meeting materials, schedule rooms, and submit maintenance requests
  • Assist with all Alumni and Development activities and events including but not limited to mailings, stewardship, email communications, magazines, donor visits prep, event coordination and event staffing
  • Maintain alumni data within CRM system, Ellucian Advance
  • Ad hoc administrative duties, as needed
• Midwest Dental Conference (MDC) -
  • Work with the Conference Director and Program Committee to identify speakers and programming. Manage all aspects of MDC speaker contracting, speaker needs, room reservations, AV requests, stewardship and speaker hosts
  • Contribute to marketing materials of speakers
  • Assist with MDC attendee registration
  • Work with the Conference Director to develop prospectuses for exhibitors, manage exhibitor registration, receipts, confirmation, manage exhibitor equipment needs, and stewardship of participating exhibitors
  • Help facilitate mailing for all reunions and assist with class reunion representatives
  • In collaboration with School of Dentistry Continuing Education personnel, assist with maintaining compliance with ADA CERP and AGD PACE certifications as it pertains to the Midwest Dental Conference
  • Maintain attendee records for reports and audits and attendee verification, management of course codes, evaluations and stewardship.

Environmental Demands

This position does not require unusual physical ability. Little physical exertion is involved, although considerable pressures exist; the ability to handle tension and stress in a positive manner is required. No risks or discomforts are imposed upon this position by the physical surroundings or job situation. Occasional travel, frequent evening and weekend work are required. A valid driver's license is required.

Salary Hiring Range: Up to $22.00 per hour, Commensurate with education, experience, and internal equity.

Required Education and Experience: A bachelor's degree and a minimum of two years of applicable experience. Must demonstrate a desire to set own priorities in accordance with the team needs and deliver on complex project deliverables and deadlines.

Preferred Qualifications:

• A minimum of 3 years of experience.
• Excellent computer skills, including proficiency with Microsoft Office Suite is preferred with emphasis on Excel and Word with the ability to apply knowledge.
• Previous experience with event planning, project management and/or continuing education preferred.
• Previous experience using social media platforms with experience in social media marketing preferred.

Work Status: Full Time, benefit eligible staff position with UMKC Foundation. In office, 8:00am -5:00 pm Monday - Friday. Nights and weekends are required; advance notice will be provided.

Flexible schedules and limited telework arrangements may be available with manager's approval.

Application Materials

To be considered for the position, you must provide your resume/CV with appropriate attachments directly to UMKC Foundation at the link below:

Apply Now

The Foundation is a separate organization outside of the university. Do not apply to the posting available on the university careers page. All application materials must be submitted directly to the Foundation to be fully considered.

Other Information

If you are interested in helping grow the culture of philanthropy that supports UMKC, please send your cover letter and resume, submissions and/or inquiries to: contact@umkcfoundation.org.

The UMKC Foundation is a separate but affiliated enterprise devoted to raising funds for the university and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. To learn more about UMKC Foundation, visit umkcfoundation.org.

The UMKC Foundation is an equal opportunity employer.

To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.