Associate Director, Alumni Records

Requisition #
2025-21393

Date Posted
2 weeks ago(12/3/2025 2:36 PM)

Department:
Adv-Alumni & Donor Records

Category:
Alumni Relations and Development

Job Type:
Full-Time

Overview

Princeton University Advancement office seeks an Associate Director, Alumni Records to lead Alumni Records in the collection, research, recording, cleansing, reconciliation, integrity, and maintenance of constituent data as the foundation for Advancement fundraising initiatives, reporting and progress towards goals. This Associate Director ensures that data is entered accurately, efficiently, in a timely manner, and in compliance with Advancement, institutional, government and international regulations and requirements. This position reports to the Director of Alumni and Donor Records.

Princeton University Advancement works to inform, inspire, and involve Princeton’s global community of alumni, parents, and friends in ways that enable the University to fulfill its mission of advancing learning through scholarship, research, and teaching to serve humanity.

Responsibilities

Project Management:

• Leads innovative efforts to identify opportunities for data collection and data sharing, automation, efficiencies, process improvements.
• Serves as a resource for senior leadership and campus partners on matters related to the management and security of constituent data, as informed by Advancement’s strategic plan, priorities, and goals.
• Conducts system upgrade testing, test plan creation, data and process validations for all related upgrades, enhancements and migrations; trains Advancement staff and campus partners on accessing data and information related to constituent data.
• Identifies constituent data collection opportunities and collaborates with campus partners on high priority projects that optimize fundraising, alumni and volunteer engagement; ensuring compliance with relevant policies, laws, and regulations.
• Participates in the development and implementation of new projects, policies and procedures.
• Develops, maintains and leads project management plans specific to Alumni Records projects and coordinates initiatives with other staff.
• Participates on Advancement project teams as trusted subject matter expert (e.g. constituent data collection, processes, data integrity.)
• Serves as Advancement representative on campus wide data initiatives in which Advancement is a key stakeholder.

Operations Management:

• Leads the daily operations of constituent data processing to ensure efficient, timely, and accurate recording of all constituent data.
• Maintains a strong understanding of complex, international regulations and University policies regarding personal data and access (e.g., GDPR). Communicates and ensures all policies and procedures are in compliance with Advancement, institutional, government and international regulations and requirements.
• Establishes, enforces and monitors business process controls; including identification and mitigation of threats, potential data privacy breaches, and hacking attempts.
• Ensures compliance with Advancement’s Admission Policy by strategically collecting, organizing, and presenting information regarding potential risks and non-solicitation periods.
• Provides strategic counsel to Advancement staff and campus partners for constituent data inquiries, data integrity, policy issues and misuse, compliance, table maintenance, training, associated projects, and TigerNet Account Services.
• Acts as the primary contact with the Package Adoption and Configuration (PAC) team in regards to the PeopleSoft interface (e.g. issue identification, strategies for resolution, streamlining processes.)
• Manages and prioritizes daily constituent data work assignments and supervises staff in the performance of daily tasks.
• Ensures data integrity surrounding multiple feed from external vendors, campus partners, and other sources; and identifies. Manages daily reconciliation of automated feeds, monitors interfaces, and data entered.
• Documents and updates departmental policies and procedures for constituent data entry policies, procedures, systems, and provides training and education to c