Administrative Associate

Job Description:

A humble college founded before Texas was a state, Baylor now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.

Since 2011, Baylor has been named as one of the nation's 'Great Colleges to Work For'. Great Colleges to Work For is one of the country's largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.

What We're Looking For

This part-time Administrative Associate provides high-level administrative support within the Dean's Suite of the Hankamer School of Business, with primary responsibility to the Associate Dean for Faculty Excellence while also supporting the broader operational needs of the office. The role requires exceptional organizational, communication, and interpersonal skills to coordinate complex schedules, manage correspondence, and assist with faculty-related initiatives and projects. In addition, the position serves as a key support to the dean's assistant and contributes to the day-to-day operations of the Dean's Suite by managing a variety of administrative tasks with discretion, maintaining confidentiality, and ensuring professionalism in all interactions with faculty, staff, students, and external stakeholders. The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities in a dynamic academic environment.

An Associate degree and one year of relevant experience are required. A bachelors degree and three years of relevant experience is preferred. Additional education or experience will be considered in lieu of one another.

Applicants must currently be authorized to work in the United States on a Full-Time basis.

What You Will Do

Assistant to Associate Dean for Faculty Excellence

• Serve as primary assistant to the Associate Dean for Faculty Excellence with assistance to other associate dean's as needed
• Plan, coordinate, and execute faculty-focused events and initiatives
• Coordinate and oversee the Undergraduate Research Assistant Program
• Assist with faculty processes within Baylor's Review, Promotion and Tenure system
• Organize events that support faculty collaboration and community building

Primary Back up to Dean's Assistant

• Serve as the primary back up to the Dean's Assistant, stepping in as needed to support executive-level operations with professionalism, discretion, and efficiency

Other Duties As Assigned

• Efficiently organize and manage correspondence, calendar, and appointments
• Serve as the initial point of contact for the Dean's Suite by fielding incoming calls, addressing inquiries, and routing communications efficiently
• Maintain and organize all confidential data, files and documents
• Perform other duties as assigned to support Baylor's mission
• Ability to comply with University Policies
• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.