"Administrative Communications Specialist, MACEM&PS"

The Administrative Communications Specialist at Frederick Community College (FCC) supports the Mid-Atlantic Center for Emergency Management & Public Safety (MACEM&PS) and the Legal and Public Safety Career Community. The Administrative Communications Specialist enhances education, training, and development activities in emergency management and collaborates closely with program leadership and managers. The Administrative Communications Specialist oversees key projects, including the Maryland Emergency Management Specialist Registered Apprenticeship Program. Responsibilities include managing digital, print, and web communications while ensuring consistency and adherence to branding standards. The Administrative Communications Specialist contributes to research, grants, contracts, and reporting, including statistical and analytical reports. They also maintain departmental documentation and support project management. Ensuring compliance with documentation guidelines is a key duty. This position must collaborate and work effectively with a wide range of constituencies in a diverse academic and professional community.

Essential Duties and Responsibilities:

• Create compelling and brand-aligned messaging for digital platforms, email, intranet, print, social media, websites, and other communication channels in support of department and FCC branding.
• Review, edit, and proofread communications and professional deliverables for clarity, consistency, and accuracy; maintain version control across all document iterations.
• Ensure all communications and professional submissions meet editorial standards (i.e., APA, MLA) and adhere to content, formatting, and timeline requirements.
• Conduct comprehensive research on emergency management, public safety, and legal studies topics to inform the creation of reports, publications, and grant/contract proposals.
• Organize and manage departmental files and documentation systems to ensure security, consistency, and ease of access.
• Create and distribute internal guidelines for document management, version control, and digital archiving to enhance efficiency and compliance.
• Maintain and regularly update the department's outreach and communication contact lists to support stakeholder engagement efforts.
• Coordinate the development of statistical and informational reports by collecting data, verifying accuracy, and aligning outputs with departmental and stakeholder objectives.
• Oversee compliance with state-approved Records Retention and Disposal Schedules applicable to MACEM&PS and Legal Studies and Public Safety functions.
• Assist departmental leadership in executing special projects, initiatives, and grant and contract administration activities.
• Manage communications and logistics for advisory committee engagements, including meeting scheduling, agenda preparation, materials distribution, recordkeeping, and minute documentation.
• Adhere to all Family Educational Rights and Privacy Act (FERPA) requirements as well as all FCC policies and procedures.