Administrative Coordinator

Position Purpose

Provides comprehensive administrative and operational support for the Advancement division. This role supports employee recruitment and onboarding activities, coordinates candidate communications and application materials, and ensures an efficient, professional, and positive hiring experience. The position also serves as primary support for front desk operations, building services, and shared administrative functions for Advancement Business Operations, including special projects and centralized communications.

Required Qualifications - Education and Yrs Exp

Associates or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Minimum of three years of relevant administrative or customer service experience with demonstrated independence and initiative
• Strong interpersonal and communication skills, with the ability to work effectively with diverse stakeholders
• Strong organizational, problem-solving, and project coordination skills, with the ability to manage multiple priorities
• High level of professionalism, discretion, and sound judgment in handling confidential information
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Note: Employment will be contingent upon possession of a valid U.S. or Canadian driver’s license and continued qualification as an Approved Driver under the Dartmouth College Driver Safety and Motor Vehicle Policy.

Key Accountabilities

Front Desk, Administrative and Recruitment Support (65%)

Serves as the first point of contact for visitors, staff, and candidates, ensuring a secure, professional, and welcoming environment. ... Coordinates staff recruitment and onboarding activities...

Building Operations and Services Coordination (15%)

In partnership with campus service providers and ABO leadership, coordinates day-to-day building operations...

Programs, Projects, and Shared Services (15%)

Manages a portfolio of special projects and shared administrative services...