Administrative Coordinator - School of Public Policy and Urban Affairs

About the Opportunity

JOB SUMMARY
The Administrative Coordinator for the School of Public Policy and Urban Affairs (The Policy School) within the College of Social Sciences and Humanities serves as a strategic operational partner and central hub for the School's multi-campus administration, core academic programs and several interdisciplinary programs. Reporting directly to the Associate Director of Finance and Operations, this position manages the comprehensive administrative infrastructure across the Policy School's three campuses: Boston (MA), Arlington (VA), and Oakland (CA), ensuring seamless operations, exceptional stakeholder experiences, and mission-aligned programming.

This role combines high-level executive support with hands-on operational management, serving as the principal point of contact for students, faculty, staff, and external partners. The incumbent leads the coordination of complex event programming throughout the year - including student experience initiatives and seminar series, while overseeing the day-to-day administrative functions that sustain the School's academic programs and research initiatives.

QUALIFICATIONS

• Skills and knowledge for this position are typically acquired through the completion of a Bachelor's degree and 3-5 years' relevant experience in an academic or similar workplace environment.
• Knowledge of university administrative procedures and office administration practices and processes
• Experienced level of proficiency with Microsoft Office products, including Microsoft Word, Excel, PowerPoint, SharePoint, Teams, and Outlook.
• Experience setting up meeting technology and coordinating virtual, on-site, and hybrid meetings is required.
• Knowledge of various software applications and programs, including Workday, IntelliBuy and Concur is a significant plus.
• Skills required include ability to plan, organize and set priorities; time management; attention to detail, interpersonal and written communication skills.