Administrative Generalist Coordinator

Job Summary

Department Specific Responsibilities

• Provides administrative support for the Head of the Judd Leighton School of Business and Economics, faculty, committees and school centers.
• Help the Head of Business School with correspondence, scheduling and collecting/archiving information and documents
• Prepares, collects, uploads, and analyzes the School's data for various internal reports.
• Maintains business school foundation and cash accounts and makes appropriate expenditures and budget transfers.
• Responsible for duties related to onboarding new faculty, supporting search and screen processes, completing hiring paperwork, and maintaining/updating the new faculty handbook.
• Processes all required paperwork for all full-time faculty and staff and manages labor certification for international faculty
• Takes minutes at all executive committee and faculty meetings.
• Maintains faculty annual performance evaluation data/documents and faculty annual excellence awards.
• Maintains the highest level of confidentiality.
• Manages and updates Teams/Network drives for the unit.

General Responsibilities

• Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
• Organizes office operations and procedures, such as creating Word or Excel files, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other office services.
• Oversees opening, sorting, and routing of incoming mail, answers correspondence and prepares outgoing mail.
• Purchases and maintains office supplies and equipment, as well as budget expense control.
• May be part of a team to select and train other staff and allocate tasks and assignments to lower-level appointed staff and monitor their performance.
• May assist with administrative needs related to the daily operations, planning, and implementation of various or multiple student services or department initiatives.
• May work on office projects engaging others to collaborate and accountable to see through completion.
• May perform other duties related to maintaining an internal website and/or working with social media.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

Preferred

• Bachelors degree in related field

WORK EXPERIENCE

Required

• 4 years of relevant experience.

SKILLS

Required

• Proficient communication skills.
• Effective interpersonal skills.
• Excellent organizational skills.
• Demonstrates ability to maintain confidential information.
• Demonstrates excellent judgment and decision making skills.
• Maintains a high degree of professionalism.
• Ability to simultaneously handle multiple priorities.
• Demonstrates time management and priority setting skills.
• Ability to lead/manage others.

Preferred

• Proficiency in Web-based applications, office productivity software, and experience with financial information systems.
• Ability and willingness to learn new technology.