Administrative Manager

Administrative Manager

Company:
Virginia Tech

Job Location:
Blacksburg, 24061

Category:
Other Administrative Positions

Type:
Full-Time

Job Description

Reporting to the Director, the Administrative Manager provides executive-level administrative and operational support for the School of Communication. The position serves as a liaison for the Director and the School with other executive offices, colleges, and departments within the university as well as with outside organizations. The Administrative Manager will have a broad understanding of human resources and payroll policies and procedures as this position will be responsible for all departmental hiring and payroll functions. In addition, this role assists in analyzing operational problems and developing operational procedures to benefit faculty and staff. Further responsibilities include but are not limited to:

• Maintaining all School administrative records and personnel files via e-storage.
• Managing departmental calendars for the Director and other departmental executives.
• Travel & Event Coordinator: Planning events, creating itineraries and coordinating travel arrangements for faculty and staff professional development, School guest speakers, annual retreats, campus interviews and other school events.
• Gathering necessary supporting documents for prior funding approvals, and purchase receipts/invoices for travel reconciliation and reimbursement.
• Human Resources Coordinator: recruitment, contract generation, onboarding/offboarding, P14s, payroll submission and leave reporting.
• Coordinating the faculty promotion and tenure process.
• Assisting the Director in formulating annual School reports for the college.
• Attending all faculty and staff monthly meetings recording and distributing meeting minutes.
• Building Project Coordinator: Office changes, space allocation, renovations.
• Emergency Management Coordinator
• Authorized Pcard holder and purchaser.
• Backup support for other key functional areas within the School including procurement, accounts payable, purchasing and receiving.

Position responsibilities require confidentiality, tact, diplomacy, sensitivity, and well-developed interpersonal skills in working with faculty, staff, students and the general public.

Required Qualifications

• Administrative support experience in an academic or professional office environment.
• Demonstrated experience in interpreting and executing human resources policies and procedures.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Access, Outlook, and Outlook Calendar).
• Experience with coordination of travel arrangements, reimbursements, and itinerary preparation.
• Demonstrated ability to be self-directed, use professional judgment, handle multiple tasks to meet deadlines, maintain strict confidentiality, and secure documents.
• Strong interpersonal (customer service) and organizational skills.

Preferred Qualifications

• Bachelor's degree or equivalent level of related training and/or experience.
• Knowledge of BANNER: HR, PageUP, ChromeRiver, TimeClock Plus, MicroStrategy, Emergency Action Plan systems, and Canvas.
• Knowledge of university policies as they apply to personnel and payroll in academic units, scholarship funding, and Graduate School procedures.

Pay Band
4

Overtime Status
Exempt: Not eligible for overtime

Appointment Type
Regular

Salary Information
Commensurate with experience, min. $53,000

Hours per week
40

Review Date
5/8/2026

Additional Information
The successful candidate will be required to have a criminal conviction check.

If you are an individual with a disability and desire an accommodation, please contact Branden King at brandenk@vt.edu during regular business hours at least 10 business days prior to the event.

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