"ADMINISTRATIVE OFFICE ASSISTANT III"

Job Description

Position Number: S-3703

Position Summary:

Performs accounting and financial duties for CMU Libraries’ acquisition expenditures. The position is responsible for communicating with vendors and publishers regarding financial matters related to library acquisitions. Communication and evaluation of all acquisitions budgets, as applied in Alma and SAP, is a critical component of this position. Manages physical journal subscriptions as required.

Required Qualifications:

• High school diploma or GED.
• Four years of qualifying experience or a combination of education and experience that equates to four years.
• Experience with Microsoft Word.
• Customer service experience.
• Spreadsheet and/or database experience.
• Organizational skills with strong attention to detail.
• Demonstrated positive interpersonal skills.
• Effective verbal and written communication skills.
• Ability to project a positive attitude.
• Ability to manage multiple projects and meet deadlines with accurate results.
• Ability to compose, proofread and edit correspondence.
• Ability to perform the essential functions of the job.

Preferred Qualifications:

• Previous library work of a qualifying nature.
• Experience with computer-based accounting systems.
• Demonstrated experience working with financial records.
• Spreadsheet experience strongly preferred.

Duties & Responsibilities:

• Tracks and monitors all financial transactions related to the library acquisitions budget within the library’s management system (ExLibris Alma).
• Works with the Manager of Acquisitions and Resource Management (ARM) department to report issues with acquisitions transactions within Alma.
• Maintains statistics for all physical materials added to or withdrawn from the library’s collections.
• Coordinates and ensures payment to publishers and vendors for all library materials purchased.
• Administers a procurement card system for the payment of library publications, including entering the cost center breakdown in the University’s online system.
• Receives, verifies, and clears statements issued by consortia, publishers and vendors and troubleshoots late payments, etc.
• Conducts a monthly reconciliation of acquisitions balances between the Library’s ExLibris Alma system and the University’s SAP system, which may require making journal entries within the Alma system for both the University Library and Clarke Historical Library.
• Manages all library budgets allocated for acquisitions, including endowments and the Clarke Historical Library, within Alma.
• Creates and issues scheduled and special financial reports to library administrators using Alma and/or SAP.
• Assists the Director of ARM in managing student employment records, including maintaining student budget status reports.
• Assists library employees with acquisitions transactions within Alma related to funds, orders and invoice payments.
• Receives and processes all print government documents received from the Superintendent of Documents Program.
• Manages daily operations and special projects related to the maintenance of physical serials, setting priorities, and resolving problems.
• Other duties as assigned.

Supervision Exercised: None.

Employee Group: Office Professional

Staff Pay Level: 6

Pay Range: Minimum Starting Rate: $18.00 per hour

Division: Academic Affairs

Department: Libraries - Acquisitions & Resource Mgt

Position Status: Regular

Position End Date:

Employment Status: Full-Time

FTE: 1.00

Position Type: 12 month

Weekly Work Schedule: M-F 8-5, Evenings and Weekends as Necessary

Location: 1200 S Franklin St, Mt Pleasant, Michigan, 48859

Posting Ends:

Open Until Filled: Yes

About the Department:

About CMU:

Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

CMU Leadership Standards:

Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams. Please review the Leadership Standards before applying for this position.

Message to Applicants:

Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU’s mission, vision, and leadership standards.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

Position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials before Thursday August 14, 2025.

To apply, visit https://www.jobs.cmich.edu/postings/43444

CMU is an Equal Opportunity Employer and institution. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight.

If you wish to see “EEO is the Law” posters, please click here.

CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.

Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.

CMU’s Title IX Coordinator can be reached at:

Phone: 989-774-3253

Office: 103 E. Preston St.

Bovee University Center, suite 306

Mount Pleasant, MI 48858

Email: titleix@cmich.edu