"Administrative & Program Specialist"

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

Job Description

Administrative & Program Specialist

The Administrative & Program Specialist is a key member of the Office of the Dean of Students and serves as the primary point of contact for walk-ins, phone calls, and email, acting as the office's front-facing representative. Core responsibilities include managing daily office operations; maintaining records; preparing materials and reports; handling confidential correspondence; coordinating meetings and events; and assisting with the office website and social media presence.

Reporting to the Assistant Dean of Community Engagement, the Specialist coordinates and helps to manage the office budget, including expense reconciliation, financial planning, and funding requests, and oversees the hiring, training, supervision, and payroll of undergraduate student employees. The role also supports staff logistics, including hiring, onboarding, training coordination, event logistics, and calendar management for the AVP/Dean.

Additional responsibilities include supporting students with disabilities by coordinating the timely implementation of accommodations and collaborating with campus partners. The Specialist also designs and implements projects, programs, and communications aligned with departmental strategic goals. This includes planning targeted initiatives for high-activity periods such as move-in, major athletic weekends, and signature campus celebrations; coordinating recurring programs such as Deans and Donuts; contributing to long-term initiatives like the BCaring campaign; and organizing the office's participation in campus-wide events, including Weeks of Welcome, Family Weekend, Wellfest, Orientation, and Commencement.

Hiring Range: $27.47/hour to $34.34/hour. Pay rate commensurate with relevant experience.

Requirements

• Bachelor's degree preferred
• Minimum of 1-2 years of experience in higher education or a related field
• Experience working with Student Affairs professionals, students, and campus leaders; familiarity with Student Affairs practices at R1 institutions, ACC schools, and/or Jesuit universities is helpful but not required
• Demonstrated ability to work effectively with diverse populations and contribute to inclusive and equitable communities
• Proven ability to manage multiple priorities independently and collaboratively across departments
• Experience managing budgets and exercising discretion with sensitive or confidential information
• Strong communication and interpersonal skills, including written and verbal communication and the ability to navigate and de-escalate conflict
• Experience managing social media, website content, and event communications
• Ability to manage multiple projects, navigate institutional systems, and train and support staff
• Understanding of Jesuit education principles and a commitment to service; prior experience at a Catholic university preferred
• Interest in developing innovative engagement opportunities for students and staff

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
• Paid Holidays Annually
• Generous Sick and Vacation Pay
• Additional benefits can be found on https://www.bc.edu/employeehandbook

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.