Administrative Secretary -Career Services

Alabama State University, Office of Career Services, invites applications to fill the position of Administrative Secretary. The selected candidate will, under general supervision, provides secretarial assistance for the Office of Career Services.

Duties and Responsibilities:

• Compose letters and memorandums from general notes, and proofread all materials typed to ensure accuracy using correct English, spelling, vocabulary, and arithmetic
• Compile factual information from files records, publications and other sources, and tabulates this information in accordance with standardized report form
• Receive, open, sort and distribute mail as directed
• Maintain accurate and current records of departmental purchases, equipment, travel statistical data, daily office activities, daily program activities and appointments
• Establish and maintain accurate and current files of letters, reports, records and other documentary material, and ensure that information in these files is kept confidential
• Render administrative assistance as directed in accordance with specific written or oral instructions
• Receive and place telephone calls, schedule appointments and meetings, make reservations, greet visitors and callers, records messages, and perform the functions of office receptionist
• Prepare requests for office supplies as needed and receive such supplies
• Perform general office management duties, recommend methods for improving office procedures and perform other duties as assigned by the immediate supervisor
• Prepare flyers and newsletters, update webpage, maintain career related websites, handle paperwork and schedules, maintain program records such as internships, coordinates events, and perform other duties as assigned
• Demonstrate sensitivity to, and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, ethnic, and military background of community college students.
• Provide administrative support in other areas of Student Development and Engagement unit as directed by supervisor to assist with processing travel arrangements, requisitions, purchase orders, contracts, and letters of determination using PeopleSoft

An Associate's degree in Business Administration, Secretarial Science, Office Administration or other appropriate field with one (1) year of administrative or secretarial experience or a certificate in Secretarial Science with two (2) years of administrative or secretarial experience required.

A typing proficiency exam of 40 net words per minute is required. Proficiency exams administered by ASU's College of Education, and State of Alabama Employment Service Centers are accepted.