Administrative Specialist (HEOa) - Assistant Director of Lifelong Learning

POSITION DETAILS

The College of Staten Island (CSI) is a City University of New York (CUNY) senior College organized around two academic divisions and three schools, with over 10,000 students. CSI offers a broad range of academic programs in the liberal arts and sciences, and in several professional areas. The College awards associate's, bachelor's, master's and clinical doctoral degrees, and in collaboration with The CUNY Graduate Center, numerous Ph.D. degrees. CSI's internationally recognized faculty passionately engage in scholarly and artistic activities, and together with a strong professional staff, lead students through transformational learning experiences both inside and outside of the classroom. The College is situated on a 204-acre site, has recently incorporated a residential component, and is currently engaging in capital expansion. It is a hub of intellectual and artistic activity and a community partner and source of economic impact and job creation for the greater Staten Island area.

The College's faculty, administration, and staff are committed to educational excellence as they instill in students an enduring love of learning and respect for pluralism and diversity. The College community recognizes its responsibility to strive for the common good, including an informed appreciation for the interdependence of all people, as well as providing students with the opportunities for successful future careers.

Reporting to the Director, CSI’s Administrative Specialist of Lifelong Learning:

• Provides administrative and program support to the Creative Exchange & Options continuing education programs
• Oversees day-to-day operations, including scheduling, distribution of printed and electronic communications, implementation and analysis of student satisfaction surveys, organization and monitoring of student records, coordination of staff trainings, and other activities required by the institution and funder
• Assist the Director’s strategic planning efforts by monitoring key performance data, preparing summaries for funder reports, and providing insight for operational improvements and revenue-generating opportunities aligned with the institution’s goals
• Coordinates and organizes key program events that enhance student retention and engagement, raise program visibility, and strengthen partnerships with other departments and care-providing agencies.
• Supervises and trains support staff and student workers.Provides annual supervision to grant-funded PT employees
• Manages budget, coordinates purchasing supply orders, and approves timesheets needed for payroll
• Performs other duties as assigned

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required.

Preferred qualifications include:

• 4 years’ administrative experience in education, preferably in lifelong learning at a college level working with diverse populations.
• 2-3 Years’ experience working collaboratively with instructors, staff and community partners.
• 2-3 Years’ experience managing multiple projects simultaneously.
• Proficient with Microsoft Office and Zoom, and overall digital literacy is a must.
• Excellent communication (written, verbal, interpersonal, analytical) skills required.
• A self-motivated, proactive, and organized employee who can work autonomously on projects.
• Excellent time management, organizational skills, and knowledge of administrative practices.
• Highly motivated with a willingness to be flexible and creative.

CUNY TITLE OVERVIEW

Provides administrative and program support to an administrative or academic department.

• Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.
• Works with appropriate offices related to personnel recruitment, expediting search activities
• Research coordinates and organizes materials for key events such as promotion and tenure reviews.
• Supervises and trains support staff and student workers.
• Manages budget and coordinates purchasing, accounting, and payroll.
• Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.
• Performs related duties as assigned.

Job Title Name: Administrative Specialist

CUNY TITLE: Higher Education Assistant

FLSA: Non-exempt