"Administrative Specialist (Program Administrator), HEOa - Office of Academic Affairs (OAA), Program Operations, Hunter-Bellevue School of Nursing"

POSITION DETAILS

The Administrative Specialist (Program Administrator) provides administrative support for the Senior Associate Dean for Academic Affairs and works on confidential, time-sensitive assignments and projects in a fast-paced office environment. The Administrative Specialist (Program Administrator) will support the functions of the Office of Academic Affairs (OAA) in the Hunter-Bellevue School of Nursing.

Reporting to the Senior Associate Dean for Academic Affairs, the Administrative Specialist (Program Administrator) will:

• Support the day-to-day operations of the Office of Academic Affairs (OAA).
• Collect and maintain accurate data and records for reports, presentations, and other communications.
• Maintain databases and document libraries to ensure data quality, completeness, and accuracy.
• Manage basic office operations, including communications, meeting schedules, reports, assignments, and distribution of information.
• Track budgetary data and purchasing.
• Update information on the Hunter-Bellevue School of Nursing website in an accurate and timely manner.
• Support and organize materials for personnel recruitment and searches, special projects, and events.
• Communicate professionally, cordially, and effectively with students, staff, faculty, administrators, external partners, and others.
• Respond to time-sensitive ad hoc requests.
• Stay updated on CUNY, Hunter College, School and work-related policies and systems.
• May supervise office staff and student workers as needed.
• Undertake additional related responsibilities as needed to support the mission and strategic goals of the School of Nursing.

QUALIFICATIONS

Bachelor's degree and 4 years of related experience.

Excellent verbal and written communication, interpersonal, organizational, prioritization, and problem-solving skills.

Proficiency and competency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), and other relevant systems/software.

Previous work with a College/School program with an emphasis on accreditation and/or curriculum support is desirable.

CUNY TITLE OVERVIEW

Provides administrative and program support to an administrative or academic department.

• Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.
• Works with appropriate offices related to personnel recruitment, expediting search activities
• Research coordinates and organizes materials for key events such as promotion and tenure reviews.
• Supervises and trains support staff and student workers.
• Manages budget and coordinates purchasing, accounting, and payroll.
• Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.
• Performs related duties as assigned.

Job Title Name: Administrative Specialist

CUNY TITLE: Higher Education Assistant

FLSA: Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience ($ 86,741 - $94,909).

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will increase by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment. To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number 31523.

Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , -, \_or ç)).

Incomplete applications will not be considered.

Please include:

• Cover Letter
• Curriculum Vitae/ Resume
• Names and contact information of 3 professional references

Upload all documents as ONE single file-- PDF format preferred

CLOSING DATE

The search will remain open until the position is filled. The committee will begin reviewing complete applications on Dec. 29, 2025. Applications submitted after the deadline will only be considered if the position/s remain open after initial round.