"Administrative Support Professional I, Academic Programs"

Administrative Support Professional I, Academic Programs

Company:
The University of Arizona

Job Location:
Tucson, 85724

Category:
Other Administrative Positions

Type:
Full-Time

Posting Number: req25189

Department: College of Nursing

Location: Tucson Campus

Address: Tucson, AZ USA

Position Highlights

The College of Nursing is looking for a highly reliable, welcoming, proactive, resourceful professional with exceptional communication skills who thrives on helping others and enjoys organizing events. Under limited supervision and using independent judgment, the Administrative Support Professional will act as the first point of contact for the Office of Student & Academic Affairs (OSAA), organize professional events, and oversee all student-facing communication for the college.

As the first point of contact, the successful candidate will have a smile in their voice and support the Recruiting, Admissions, Academic Advising, and Student Success teams. The Administrative Support Professional will quickly become knowledgeable about the CON programs and university resources to support their colleagues and answer questions from fellow staff, students, faculty, and others. This position requires exceptional customer service skills; a high degree of professionalism; accuracy and attention to detail; and the ability to set priorities and successfully handle multiple projects.

As the professional events organizer, the successful candidate will coordinate the convocation ceremony, honors ceremony, and other events as assigned. The CON graduates 500+ nurses each year with specialized pinning and hooding ceremonies in Fall, Spring, and Summer - with 2,000+ guests in attendance. This role will coordinate with college leadership to identify the preferred ceremony date/time; create the invitation and rsvp tools; synchronize with academic advising to verify student eligibility; compose the script; direct faculty, students, university leadership, keynote speakers, guests, and volunteers; work with marketing to develop the event program; and initiate many other small touches to make the event special for each participant.

In addition to these primary areas of responsibility, the position also oversees all student-facing communications for the college, ensuring information is accurate, timely, and strategically aligned. This will include maintaining up-to-date content across departmental webpages, bulletin boards, hallway monitors, email communications, and other student communication platforms to support engagement, awareness, and student success.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• As the first point of contact for the college, greet visitors, answer phone calls, and respond to email. Inquiries range in difficulty and confidentiality and require a great deal of customer savvy.
• Develop, organize, and produce CON Convocation & Award Ceremony, Honors Ceremony, and other events as assigned.
• Manage student-facing communications by maintaining timely, accurate content across webpages, bulletin boards, hallway monitors, and other platforms.
• Provide administrative support for the Recruiting & Admission and the Academic Advising & Student Success teams.
• Interact with a diverse population of college associates, ranging from high school families to high-level constituents.
• Possess a high level of situational awareness, broad vocabulary, tact, discretion, resourcefulness, and judgement.
• Manage the electronic ticketing and phone systems, requiring a high degree of computer proficiency.
• Prepare and process documents containing confidential information, requiring a high level of discretion.
• Host campus tours for prospective students as needed, requiring the ability to confidently communicate to broad audiences.
• Maintain office supplies needed for assigned units. Maintain office files, including shared drives, organized and up to date.
• Develop and maintain strong partnerships with campus colleagues.

Knowledge, Skills, & Abilities:

• Exceptional organizational skills, advanced customer service, focused attention to detail and a high standard of excellence.
• High levels of initiative, dependability, resourcefulness, and flexibility.
• Effective prioritizing, multi-tasking, problem solving, and decision-making abilities.
• Impressive communication skills: listening, verbal, written.
• Strong interpersonal skills; committed to diversity, equity, inclusion; and the ability to work with diverse constituencies.
• Exercise discretion on matters of significant importance related to highly confidential student matters.
• Ability to effectively use administrative systems, web-based applications, and standardized software programs, including Microsoft Office Suite.
• Ability to establish, maintain and sustain positive, professional working relationships internally and cross-functionally.
• Ability to work independently and as part of a team in a service-oriented office environment - including responding to walk-in questions.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through experience.
• Minimum of 1 year of relevant work experience.

Preferred Qualifications

• Experience in event coordination.
• Experience with U of A and CON programs, policies, procedures.
• Conversational proficiency in Spanish.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $25.50 - $31.87

Compensation Type: hourly rate

Grade: 7

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level: PC1

Job Family: Administrative Support

Job Function: Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates:
Jill Hagaman | jhagaman@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant:

In your cover letter, please confirm your availability to work in-person at the College of Nursing, 1305 N Martin Avenue, Tucson, from 8:00am to 5:00pm, Monday through Friday.