"Admissions & Records Systems Technology Analyst - District"

College Information

Peralta/College Information

District Office

The Peralta Community College District is a two-year college system, dedicated to providing comprehensive educational and community services to the communities it serves, including the cities of Albany, Alameda, Berkeley, Emeryville, Oakland and Piedmont California. The District enrolls over 25,000 students in a broad range of transfer and occupational curricula. The colleges in the District include College of Alameda, Laney College, Merritt College and Berkeley City College, which operate under the governance of a seven- member Board of Trustees and are administered by a Chancellor/Superintendent.

Position Information

Job Title
Admissions & Records Systems Technology Analyst - District

Time Base
40 hrs/week 12 months/year

Compensation
Salary Range:$8,872.83 -$11,257.62/month. Hiring Range: $8,872.83 - $9,750.06/month - The maximum initial placement is Step 3 depending on experience

Position Type
Classified

Department
Admissions & Records (123)

City
Oakland

State
CA

Job Description Summary

Under direction of the Associate Vice Chancellor of Educational Services or designee, the Admissions and Records Systems Technology Analyst serves as functional liaison district-wide supporting specific CS Campus Solutions module(s) in PeopleSoft specific to admissions and records; perform professional-level duties in the analysis, evaluation, design, development, testing, implementation, documentation, research, data compilation, and data analysis; provide functional support to end users on the use of applications; and prepare a variety of reports and make recommendations district-wide; act as liaison between the colleges, District, IT Department, and the State. This includes performing a wide range of complex programming, analytical and technical duties related to research and preparation of reports. Perform other related duties as required.

Duties & Responsibilities

The Americans with Disabilities Act ( ADA ) requires the district to identify the essential duties/functions of the position. Any one position may not include all the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

• Perform professional-level duties in the analysis, evaluation, design, development, testing, implementation, documentation, research, data compilation, and data analysis and prepare a variety reports and make recommendations district-wide.
• Update Term Session Table and Academic Calendar with critical term dates for each academic term.
• Activate the batch term process setting up criteria to term active eligible applicants for registration in the upcoming term.
• Set up enrollment appointment table and run process to assign enrollment appointments to continuing students.
• Oversee the process to enter transfer credit and test credit on a student’s record.
• Update run control criteria to create grade rosters at the end of each term, to post grades to student records, to run end of term academic standing list, and to identify Dean’s List, Honors and Awards list.
• Set up security for Peralta users; add module security access to new employee user profiles; define security profiles for SA system and supported roles and help coordinate administration of use security with IT ; troubleshoot security problems with end users and setup and correct secure SA security as needed.
• Liaison for Peralta to IT Security as the functional lead to communicate updates/changes to existing permission lists and roles.
• Maintain setup tables for additional values and functionality for Admissions, Student Records, and Campus Community modules.
• Maintain admissions, security, passport and personal email, web, and Open CCC communications and functionality in PeopleSoft.
• Develop, model, test and maintain the recruitment functionality in PeopleSoft.
• Develop, model, test and maintain the 3Cs functionality in PeopleSoft.
• Provide guidance to end users on application use and operating parameters, including assistance in updating and maintaining system data. Assist in the development of training material and provide training to functional end users.
• Communicate and coordinate with other SA module leads to insure appropriate integration of processes and modules across Campus Solutions.
• Analyze current systems; define and propose new or enhanced system functionality; test and maintain updates, patches and fixes; develop and maintain process documentation and procedures.
• Develop functional specifications for the development and configuration of changes; work with other SA module leads and IT to validate these specifications.
• Coordinate application changes across functions.
• Troubleshoot and rectify SA application problems. Recommend changes as needed.
• Assist with the identification and definition of new reporting requirements; write, modify and generate ad hoc queries and reports.
• Prepare summaries and reports, status reports, progress reports and problem reports.
• Participate in student administration system project team’s activities, tasks and meetings.
• Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of information systems.
• Performs other related duties as assigned.

Minimum Qualifications

1. Two (2) years or more years of college-level course work in business computer applications, computer sciences, information systems or related field and three (3) years of increasingly responsible computer applications experience including the use and troubleshooting of large, complex software applications or information systems analysis and in the collection, analysis, data research, reporting and presentation of data.
2. Knowledge of operational characteristics and general functionality of student administration software.
3. Ability to conduct analysis, prepare reports and make recommendations.
4. Possess excellent oral and written communication skills.
5. Ability to establish and maintain cooperative working relationships with those contacted in the course of the work.
6. Knowledge of and proficiency in the operation and use of personal computers utilizing word processing, spreadsheets and database management software programs (e.g., MS Office Suite, MS Word, MS Excel, MS Access and MS PowerPoint) and the Internet browser, websites and e- mail.
7. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges’ students, faculty, staff and community.

Desirable Qualifications

• Bachelor’s Degree from an accredited college or university in computer sciences, management information systems or a closely related field.
• Experience working in a community college.
• Knowledge of applicable federal and state regulations and guidelines, District policies and procedures as it pertains to admissions and records.
• Ability to operate a personal computer using Excel, Microsoft Word, WordPerfect, PowerPoint, and other databases, spreadsheet, graphical and statistical software applications; operate modern office equipment.
• Knowledge of PeopleSoft or other Student Information System ( SIS )

Environmental Demands

Occasional work performed alone
Constant work around and with people

Other Requirements

• Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
• Occasional lifting and carrying up to 15 lbs.
• Occasional pushing and pulling up to 20 lbs.
• Occasional twisting of body
• Occasional use of manual dexterity
• Occasional use of tactile acuity
• Occasional use of visual acuity from a distance, with depth, and for color
• Frequent work at a rapid pace
• Frequent reaching, high, low, and level
• Frequent audio acuity at all ranges, including speech
• Frequent visual acuity for reading
• Constant sitting
• Constant use of clear oral communication

Tools & Equipment Used

Standard Office Equipment.

Application Deadline Date

March 4 2026

Open Date

02/03/2026

Special Instructions to Applicants

APPLICATION PROCEDURES

Failure to follow the requirements below may result in your application being disqualified.

Required documents and applications are only accepted through the online process. Please do not mail or fax your application.

Information on transcripts must include degree awarded and confer date.

Copies of diplomas will not substitute for transcripts. Finalists will be required to submit official transcripts from fully accredited college or university institutions prior to the final interview.

Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s) (non-U.S. degrees) by the application deadline date.

Travel expenses for the interview and selection process will be borne by the candidates.

Appointment to the position is conditional upon the approval of the Chancellor.

CONDITIONS OF EMPLOYMENT

Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:

REQUIRED FOR ALL EMPLOYEES

Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement: As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024.

Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are legally authorized to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is legally authorized to work in the United States.

District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.

Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.

EEO Statement
The Peralta Community College District is an Equal Opportunity Employer. The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age religion, marital status, sexual orientation, disability or genetic information, gender identity or expression, citizenship status, veterans status, status with regards to public assistance, or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.

Reasonable Accommodations
In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.

The Peralta Community College District reserves the right to close or not fill any advertised position.

Benefits Information

FRINGE BENEFITS

The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%. Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical, dental, vision, prescription drug insurance coverage*
• Life insurance of 150% of your income up to $100,000.
• Long-term disability coverage.
• Employee Assistance Program.

In addition to your own contribution, Peralta also contributes 26.81% of your salary to the California Public Employees Retirement System (CalPERS). Effective January 1, 2013, the PEPRA (Public Employees’ Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf. For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.ca.gov/. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefits.pdf., please visit the website at www.calpers.com. After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)
• Pre-tax commuting expenses (under IRS code 132)
• Tax-deferred plan participation in the 403(b) and 457 plans
• Credit union membership
• Prepaid legal plan participation
• Additional Life Insurance for yourself, spouse or children

* Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution. Subject to change.

Mission Statement

The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.

Applicant Documents

Required Documents

1. List of References
2. Resume
3. Transcripts

Optional Documents

1. Other Document
2. Cover Letter
3. Training/Certification Document