Alumni Relations Officer

JOB PURPOSE:

The Alumni Relations Officer supports the development and implementation of alumni engagement strategies that foster lifelong connections between the University of Wyoming and its alumni communities. This position manages a portfolio of alumni networks and volunteer leaders and executes a year-round engagement strategy that involves the coordination of engagement activities, events, communications, and initiatives that strengthen relationships and advance the mission of the University of Wyoming Alumni Association (UWAA). This position reports to the Senior Alumni Relations Officer.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assists in the development, implementation, and support of a comprehensive engagement strategy for a portfolio of assigned local, regional, and affinity networks in addition to other engagement activities as assigned.
• Manage a portfolio of networks and volunteer leaders for existing networks through strategic events, outreach, and other network engagement activities.
• Support the identification, cultivation, and engagement of volunteer leaders to positively impact the year-round engagement strategy by assisting with the planning, promoting, and execution of network activities and other engagement initiatives.
• Coordinate event logistics, communications, and outreach efforts with internal and external partners to ensure consistent and high-quality alumni experiences across all networks.
• Collaborate with UWAA teams and campus partners to support alignment with institutional priorities and brand standards.
• Maintain alumni records, track engagement outcomes, and assist with reporting using the CRM and other internal databases and software as needed.
• Support large scale alumni programs and signature events, including Homecoming and other local or regional network activities.
• Assist with budget tracking, planning, and reporting for assigned programs and events.
• Contribute ideas and recommendations to enhance alumni engagement opportunities and strengthen volunteer participation.

SUPPLEMENTAL FUNCTIONS:

• Perform miscellaneous job-related duties as assigned.
• Participate in performance-related goal setting and achievement.
• Attend and participate in training and professional development activities.

COMPETENCIES:

• Service Orientation
• Teamwork (Cooperation)
• Innovation
• Analysis/Problem Identification
• Work Standards
• Adaptability

MINIMUM QUALIFICATIONS:

• Education: Bachelor's degree
• Experience: 1-2 years of relevant professional experience.
• Required licensure, certification, registration or other requirements: Valid driver's license with a motor vehicle record (MVR) compliant with the Driving for University Business SAP.

DESIRED QUALIFICATIONS:

• Principles and best practices of alumni relations and engagement.
• Event coordination, planning and execution.
• Advancement concepts, including donor stewardship.
• Customer relationship management (CRM) systems and alumni databases.
• Data protection and confidentiality standards.
• Effective written and verbal communication skills.
• Data tracking and basic reporting of engagement outcomes.
• Ability to collaborate across departments and contribute to team goals.
• Strong organizational, time management, and problem-solving skills.
• Ability to work flexible hours, including evenings and weekends.
• Ability to travel for alumni events and outreach.

REQUIRED APPLICATION MATERIALS:

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

1. Cover letter
2. Resume or C.V.
3. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

WORK LOCATION:

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus.

WORK AUTHORIZATION REQUIREMENTS:

The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.