Assignments Coordinator

Job Summary

Performs duties under general supervision but works independently to maintain the assignment aspect of resident accounts, including processing manual and automated assignments, administering processes to address retention and recruitment of residents, and otherwise supporting the administrative functions for housing assignments as well as housing managed parking areas.

Key Responsibilities

• Coordinates residence hall and apartment, and Faculty/Staff assignment processes for on and off campus buildings.
• Assists with overall planning, coordination and implementation of the annual Returning Resident process.
• Coordinates daily returning resident signs up during month long process.
• Performs automated and manual room assignments of student residents; faculty and staff; para professional staff members; live in staff members; interns and guests.
• Provides space availability to Conference Services for space allocation.
• Coordinates and performs room changes, and collaborates with Residential Life staff to complete room changes.
• Provides monthly updated rosters to UHS staff and UPD.
• Coordinates and performs all parking bookings and changes for all Housing parking areas.
• Coordinates and monitors all waiting list addendums for current residents.
• Responds to student and parent inquiries regarding assignment information, concerns, room changes, parking, and waiting list information and concerns.
• Maintains records on Housing database to insure maximum occupancy of residential facilities.
• Maintains assignments related components (room booking, parking, meal plan) of the resident management database which hold accounts for over 5,000 residents.
• Distributes permits to residents and communicates with residents on status.
• Works with the Senior Assistant Director for Residential Administrative Services, and the IT Database Administrator to maintain room configurations for all housing rooms in the housing database.
• Oversees and coordinates student assistants, including hiring, training, supervision and evaluation.